How to Find and Prepare for a Meeting in Rented Conference Rooms
Rented conference rooms are a handy option for remote workers who don’t have access to a traditional office. They provide a temporary solution for an ongoing issue. They will likely help you make a more professional, long-lasting impression on your client than you ever would if you met at your local Starbucks. But how do you find and set up a rented conference for success?
Researching before you need a conference room is critical to preparing for the big client meeting to determine your required options.
It would help if you lined up all the available rentals in your area (or your client’s neighborhood) and considered your options. Location and available (preferably free) parking spaces near the building are crucial. The last thing you want is for your client to walk half a mile because the only available parking spots were found six blocks away. The neighborhood where the rental is located should also be safe because a sketchy peripheral zone does not leave a good first impression, even if you save a few bucks along the way.
It is also important the conference room comes with the office equipment you need. A stable and robust Internet connection and a whiteboard with matching markers might come in handy, so decide the items you need and look for these features when browsing the long list of meeting rooms up for rent.
Learn the Layout
Once you’ve settled on the conference room of your choice, explore the building inside and find out as much about it as possible. Get to know where the bathrooms are located, find out the position of the communal kitchen, and make sure you know where you can get a coffee. Once your clients arrive, it’s helpful to give off an air of confidence and act as if you’ve always done business at the location.
Work Webb provides professional conference rooms for rent in various options to suit most business needs. Visit our website to see what our Happy Clients say about this service, and call us today to schedule a tour.
How to Choose the Correct Shared Office Solution
Starting a business is scary but finding a shared office solution to fit your business needs should not be. Utilizing a shared office solution for your small business and not a traditional office space with all the usual headaches is smart and can lower your startup costs. Not every office solution will provide what your business needs to portray the professional look you desire. Here are the most important things to look for when shopping around for a shared office solution for your business:
Does it have the right options to fit your business needs? Do you want a private office or a co-working space? Do you need a dedicated desk or will you share? What type of payment plans are there? Do they fit your budget or will you be paying for more office time that you need? When shopping around for a shared office solutions for your business, these are the types of questions you need to ask yourself. Work Webb tries to have an option to fit most business needs. Visit this link to see how we break down our different packages and al la carte add on features.
Is the office professionally decorated? It must be said – an office needs to be pleasing to the eye, decorated nicely, and have nice, comfortable furniture. The first impression of the office space should convey the environment that meshes with your business. If the shared office solution company does not care to provide a clean, professional and comfortable environment for its clients, it may be a sign that this will not be a good fit for your business.
Is it a great location? Having an office means meeting clients and clients get hungry. The office
needs to be near some quality restaurants. In addition, it can’t be in the bad part of town. A benefit of using a shared office solutions is upscaling your office at a low cost. Get a view from your shared office, clients are impressed with views. Have restaurants nearby and have convenient parking.
Is there an office staff on site? A receptionist greeting clients and answering the phone is a great first impression for any business. A reputable shared office solution company will provide some office staff to give this professional polish every business can benefit from.
Shared office solutions are becoming increasingly popular because of the many benefits to businesses large and small. Do your research to make sure you pick the right fit for your business. If you live or plan on visiting the Daytona Beach, Florida area and are in the market for shared office services, please visit our website here for more information and schedule a tour.
Revolution of the Traditional Office
The traditional office is in the middle of a revolution. I have read several articles lately questioning the conventional office environment, its hours and work performance. It seems that society is asking questions like, “is it really necessary to sit in an office from 9 to 5 to do my job?” This traditional 9 to 5 environment sometimes creates less productive, unhealthy and unhappy employees. Employees that are unhappy are not optimal for any business. Some businesses are re-evaluating the traditional office environment and researching if remote working can fit their particular industry. The traditional office seems to be going through a revolution and may go the way of the pager, fax machine & home phone. Here are three reasons I think society will ditch the traditional office environment and a combination of shared office solutions and collaborative work spaces will be the next big thing.
- Technology. Technology is the reason the work world is very different today. It has created jobs that did not exist a few years back. Technology along with the internet has connected the home office to the traditional office. The restrictive and dated definition of going to the same office every day from 9 to 5 does not work for every industry in today’s world. Technology has made this change and it is the reason collaborative work space and shared office solutions are a growing trend.
- Reduced Overhead Costs. Businesses using collaborative work spaces do not have to pay to maintain a typical office which significantly reduces overhead costs. No building to own or rent, maintain, insure, clean, furnish add up to huge savings for businesses. Employers can have the best of both words by renting office space just for the time a traditional office setting is needed. These types of shared office solution companies are becoming more commonplace.
- Improved Attendance and Retention. Remote employees have more control of their schedules freeing them up for other important activities. Having more freedom can make individuals happier in their employment. Happy employees get sick and call in less often. Honestly, who has not called in just because they didn’t want to get out of their PJs? Working remotely provides employees the option of staying in their PJS and still getting the job done. Employers will save money on sick days and have a lower turnover rate in their company. Happy employees do not leave. Everyone wins.
There is no downside to revolutionizing the traditional office. Quite frankly, it’s about time. Having control of your schedule reduces stress and starts the process of being a happier worker. Work Webb may be the local missing piece to finding a better working environment. Work Webb provides big city shared office solutions in historic downtown Daytona Beach. Call today to schedule and tour and visit our web site here for pricing.