What Makes a Good Shared Office Space?
In today’s fast-paced business environment, shared office spaces have become increasingly popular among startups, freelancers, and small businesses. These spaces offer flexibility, cost-effectiveness, and networking opportunities for their members. But with many options available, how do you determine what makes a good shared office space? In this blog post, we will explore the essential factors to consider when choosing the perfect shared workspace for your needs.
Location, Location, Location
The location of a shared office space is crucial for several reasons. First, a prime location that is easily accessible and surrounded by various amenities, such as restaurants, cafes, and public transport, can improve productivity and convenience for you and your team.
Flexibility and Scalability
The office space options should offer flexible membership plans and workspaces that fit your changing business needs. This flexibility allows your business to grow and adapt within the space without the hassle of moving to a new location.
Reliable and fast internet connectivity is a must for any modern business, and a good shared office space will provide high-speed Wi-Fi and other essential infrastructure like printing and scanning facilities, meeting rooms, and IT support. These amenities can help ensure smooth day-to-day operations and boost productivity.
Design and Ergonomics
A well-designed and ergonomic workspace can significantly impact your comfort, well-being, and overall productivity. Look for shared office solutions that prioritize natural light, have comfortable seating, and maintain a clean and clutter-free environment. Additionally, a mix of private and communal spaces can cater to different working styles and promote collaboration among members.
Networking and Collaboration Opportunities
One of the main benefits of shared office space is the opportunity to network and collaborate with other like-minded professionals. A good environment will foster a sense of community by organizing regular events, workshops, or social gatherings to help members connect and learn from one another.
Security and Privacy
While shared office spaces are designed for collaboration, it’s also essential to have a secure environment that respects the privacy of its members. Look for spaces with secured access systems, CCTV surveillance, and policies to protect your sensitive information and belongings.
Customer Support and Community Management
A dedicated and responsive support team can make all the difference in your shared office experience. For example, a shared office space should have a community manager available to address your concerns, ensure the smooth functioning of the space, and help create a positive work environment.
If you’re looking for a shared office space that checks all the boxes mentioned above in the Daytona Beach, Florida, area, look no further than Work Webb. Our establishment offers an unbeatable location, flexible and scalable workspace options, reliable infrastructure, ample networking opportunities, security, and, most importantly, unparalleled customer support. Join our community of innovative professionals and let Work Webb provide the perfect foundation for your business to grow and succeed. Schedule a tour today.
Transforming Law Practices: The Benefits of Shared Office Spaces for Law Firms
As the legal landscape evolves, law firms constantly seek new ways to optimize their practices, increase efficiency, and reduce costs. One solution gaining popularity is shared office spaces. This blog will explore the numerous benefits of shared office spaces for law firms and how they can contribute to your firm’s success.
Shared office spaces offer law firms a more cost-effective alternative to traditional offices. By sharing the area and its associated costs, such as rent, utilities, and maintenance, firms can save considerable money. This allows them to allocate resources to more pressing needs, such as hiring additional staff or investing in new technology.
Flexible Lease Terms
Many shared office spaces offer flexible lease terms, allowing law firms to adjust their tenancy according to their needs. This flexibility is particularly beneficial for growing firms or those experiencing fluctuations in their caseloads, as they can easily scale their office space up or down as required.
Shared office spaces often house professionals from various industries, creating a rich networking environment. Law firms can benefit from this by establishing connections with other businesses and fostering relationships that may lead to referrals, collaborations, or even new clients.
Access to State-of-the-Art Facilities
Most shared office spaces provide access to well-equipped meeting rooms, conference facilities, and state-of-the-art technology. This enables law firms to make a professional impression on clients and other legal professionals without incurring the costs of maintaining such facilities in a private office.
The communal environment of shared law office spaces can positively impact productivity. By working alongside other professionals, law firm employees may feel more motivated and inspired to perform at their best. Additionally, many shared office spaces offer a variety of workspaces, from private offices to open-plan areas, allowing individuals to choose the environment best suited to their work style.
Streamlined Administrative Services
Shared office spaces often provide various administrative services, such as receptionists, mail handling, and phone answering. This allows law firms to focus on their core legal work without hiring additional administrative staff or managing these tasks themselves.
A shared law office space fosters a collaborative atmosphere where professionals can exchange ideas, share knowledge, and learn from one another. This can lead to innovative solutions and creative problem-solving for law firms, giving them a competitive edge in the legal industry.
By embracing this new way of working, law firms can optimize their practices, enhance productivity, and stay competitive in the ever-changing legal landscape. Work Webb, located in Daytona Beach, Florida, offers law office share services. Visit our website to learn more, and call us to schedule a tour. We have a wide selection of options to fit most legal office needs.
Build Strong Relationships with your Remote Team
Remote employees are mentally and physically happier, which is part of the new normal. It gives employers more hiring options, and a company will have productive and satisfied staff if done correctly. For example, research from Owl Labs found that remote and hybrid employees were 22% happier than workers in an onsite office environment and stayed in their jobs longer.
However, there are still challenges when it comes to remote workers, and it can be challenging to maintain consistent communication with your team to combat the increased feelings of loneliness and isolation. Therefore, staying productive and boosting morale is essential to building strong work relationships.
Whether your team is entirely virtual or hybrid, and you want to build strong relationships with your team, staying connected is critical. These strategies will help.
Schedule virtual breaks
Employees working remotely still need breaks during the day. Let people know when you take your coffee break, and invite them to join you. Keep your virtual coffee break between 10 and 15 minutes and use small-group features like breakout rooms to encourage more discussion.
Create moments of connection
Before each work meeting, take a moment to check in with each employee. This practice became a routine during the pandemic and continuing to ask personal questions such as “How are you doing ?” can help build the healthy connections needed to combat feelings of isolation.
Leverage visual collaboration software
Encouraging collaboration in the workplace is shown to increase productivity. According to a Stanford study, people who are encouraged to collaborate stick to a given task 64% longer than people who work alone. In addition, those same workers report higher engagement levels, less fatigue, and higher success rates. Visual collaboration software offers features that can imitate those used when working together in person. Collaboration can be achieved with technology, and every employee can contribute regardless of location.
Be proactive with status updates
You don’t want to be out of sight, out of mind when working remotely. Instead, take a proactive approach to schedule time with your manager—even if it’s just a 15- or 30-minute weekly call to check in.
Adapting to the new world of work can be challenging in many ways. But you can build strong relationships within your organization with a bit of ingenuity.
How to Create Better Work Experiences
The pandemic has transformed how we work and our expectations about work. There is a new awareness of how we work best— individually and collectively. This awareness is shaping new expectations about the physical workplace and how we manage its spaces. In addition, the new post-pandemic workplace must provide better work experiences and this means options.
Create places to work, reflect, and socialize in your office.
Rethink breakrooms and lobbies as places where employees can go to collaborate and even take a break from the screen. Telling your staff that they can take a break when needed and having space to do that will make them feel better about taking breaks when needed.
Revamp the Work Schedule.
Working from home is not for everyone, and by now, you can probably identify the workers that thrive in this setting and who do not. By revamping the work schedule to fit the individual needs of your staff, you will keep productivity and mental health positive. Hybrid is here to stay as well, so find a coworking space that has an option that fits your budget and schedule so your employees can work on their schedule when needed.
Being with other people is now an amenity.
As will all amenities, not everyone needs them to be productive. Coffee stations are critical to some employees, but not all. The same can be said for being with other people for work. With hybrid schedules, work from home, or a shared office solution, you can offer options to your staff to provide a better work experience where they individually thrive.
Post-pandemic is an excellent opportunity to create a new people-focused work experience that builds relationships and trust, fosters well-being, and promotes inclusion and equity. So hold a meeting with your team to get honest feedback on improving the work experience.
Remote vs. Hybrid Work: What is the difference?
Words matter, and when it comes to the words used to describe the changing landscape of work, they matter even more. Two words have been used since the pandemic, hybrid and remote. Although these words have been around for a while, they are now in our daily conversations. But do you know what they mean? Before COVID-19, the word hybrid was used to describe a car, not a work schedule, and remote working was not standard. So the purpose of this blog post is to explain the difference between the two, a little history on the evolution of work, how Work Webb can be used for both of these work schedules, and which option will dominate in the future of work.
Remote work is the practice of employees doing their jobs from a location other than a central office operated by the employer. Such locations could include an employee’s home, a co-working or other shared space, a private office, or any other place outside the traditional corporate office building or campus. Working from home is another phrase used interchangeably for this work schedule, and it has a long history that predates the invention of the internet.
Before the industrial revolution, skilled workers worked from home and sold goods. With the industrial revolution, there came a need for automation and factories. Then after World War 2, we saw the rise of the corporate headquarters, with cubicles and the invention of the eight-hour day. But the advancement of technology, specifically the creation of the internet and computer, remote working took centerstage.
Why is Remote Work Popular
Remote work has become increasingly popular because it benefits employers and employees. For example, remote workers tend to be more engaged and productive when working on their schedules. The graphic below shows the uptick for remote working as well hybrid.
Hybrid work is a flexible approach that allows employees to split their time between working in the office and working from home. Several factors are driving the move to the hybrid office, including the increasing popularity of hybrid work and the need for businesses to be more flexible and accommodating to employees. In short, you are in the office, collocated with colleges some days of the week, and working the rest remotely. This type of schedule will vary depending on the industry you work in and what is the most productive for you and your team.
What Will the Future of Work Look Like
Top executives believe Hybrid is the model that will dominate by 2024. In fact, a survey found that 81% of senior executives believe the future of work is a hybrid work model, with over 56% of work done outside of the office meaning remotely. So it looks like both of these options will be in the future.
How Work Webb Can Help
As mentioned in previous blog posts, working from home may not work for everyone. This is where a shared office solution, like Work Webb, comes into play. The option to drop in and get a desk for a day or rent a dedicated office is just two ways a co-working space can assist remote workers. Regarding a Hybrid work schedule, workers can rent our conference room by the hour or day to meet up as needed to collaborate, reducing travel costs for your company.
If you are looking for remote or hybrid office solutions in the Daytona Beach or Melbourne, Florida area, consider Work Webb. Visit our website to learn more and read what our Happy Clients say about our services.
The Benefits of Having a Dedicated Desk
The co-working space phenomenon has grown into an industry fast becoming a staple of the business landscape in a post-COVID world. Shared office solutions stimulate this business because the setup is the best of two worlds – the traditional office and remote working. The shared office space also offers professionals who like the co-working vibe but do not want to sacrifice their privacy with other options, namely dedicated desks.
A dedicated desk is a physical space within an office reserved for a specific person to use as their workspace. The desk is usually assigned to an individual rather than being shared by multiple people. The dedicated desk allows professionals a permanent space to work while also giving them additional advantages.
Here are several benefits of having a dedicated desk:
A dedicated desk can help increase your productivity as it provides you with a space that is specifically for you to use. This can help reduce distractions and help you focus on your work. Often, people feel comfortable in areas with a touch of personalization. Dedicated desks allow you to personalize your workspace and make you feel at home while working. The more comfortable people are in their personalized space, the more productive they will be.
It can be costly for companies to set up a separate space in the office for each employee. If employees have to pay for the area themselves, this can get pricey. For example, dedicated desks allow employees to have their own space while at the same time not breaking the bank.
The flexibility of the lease of a co-working space ensures that you can opt for a bigger space when business needs demand it. For instance, if traveling is included more in your job portfolio, the dedicated desks are a great idea. You don’t need an ample working space if you travel often.
As the office landscape continues to transform, more and more companies are migrating to co-working spaces, which offer privacy and teamwork. However, it would be best to consider getting a dedicated desk—it provides more privacy, better work management, and high productivity, which can be very beneficial to you and your business.
If you are looking for a dedicated desk in the Daytona Beach or Melbourne, Florida area, consider Work Webb. We have many options that can adapt to most business needs. Visit our website to learn more and read what our Happy Clients say about our services.
Hybrid Work Schedule Benefits
This year employees expect to have more flexible work options, and one option is a hybrid work schedule. A hybrid work schedule includes having employees work from home remotely, in the office exclusively, or a mix of both in-house and remote. Hybrid work uses digital tools to support interaction between in-person and remote participants, and these tools must facilitate participation, collaboration, and communication to be successful. Here are some benefits of implementing a hybrid work schedule for your employees:
A hybrid work schedule can offer flexibility and empower employees to utilize their strengths, boosting productivity.
Boost employee satisfaction and culture
The attractiveness of hybrid work is employees choose when and where to work. This allows employees to focus on getting work done peacefully and without being disturbed or distracted.
Better work relationships
Virtual meetings can play too significant a role in hybrid work. Providing a mix of in-person and virtual meetings tailored to team members’ habits and needs will build better working relationships.
Improved mental health
Fully remote work reduces human interaction, adversely affecting your employees’ mental state and it’s essential to create opportunities that optimize communication and foster mental well-being. The work-life fit is a vital aspect of any healthy working environment. And hybrid work enables each employee to fit their work and life together in a way that works for them.
The hybrid work model has the potential to take your organization to a new level of productivity. Finding a shared office solution in your area can assist you in finding the perfect temporary office space for your hybrid work needs. Call us today for more information or schedule a tour at one of our locations.
Benefits of Remote Working
When companies worldwide sent their employees home to work virtually due to COVID-19, remote work had a big moment. What became apparent was that employees could be productive and focused when not in the office—in many cases, even more so. As a result, employers everywhere began to understand that remote work works.
Here are some benefits to working remotely:
Better Work-Life Balance
Remote jobs come with adaptable schedules, which means that workers can start and end their day as they choose, as long as their work is complete.
Companies —like Twitter, Square, Shopify, and Facebook, to name just a few—have seen long-term costs savings by having employees working remotely.
Increased Productivity and Performance
Remote working usually leads to fewer interruptions, fewer office politics, a quieter noise level, and fewer meetings. Fewer distractions lead to increased productivity—a massive benefit for both employees and employers alike.
A Happier, Healthier Work Life
Remote, flexible workers tend to be happier and more loyal employees, in part because it has been shown to lower stress, provide more time for hobbies and interests, and improve personal relationships, among other things.
A shared office solution like Work Webb has helped several companies adapt to working remotely. We have a variety of options to choose from that fit most needs. Call us today to schedule a tour and answer any questions. Visit our website to see what our happy tenants have to say about our services.
How Work Webb Can Help Build Your Business
We all know of famous companies that started in home garages like Amazon and Microsoft. This option worked for them because shared office solutions were not as prevalent as in today’s corporate environment. But now, there are ways to help you scale your business from working from home to leasing a corporate space. If you have thought about utilizing a shared office solution to grow your business but are not quite sure how this is the blog post for you. This post will discuss some of our options and give examples of how Work Webb can help build your business.
Here are some plans available during regular business hours as described on our website:
Our Basic Plan is excellent to use when you work from home but do not want to use your home address. Clients get the use of a physical address, directory listing, and mail service. Using this option will keep some distance from unwanted solicitors and your home address private. Please note, mail service does not include mail forwarding. Your mail can be picked up during regular business hours.
As your business grows, working from home may become too difficult and this option is practical when you require a physical address and unlimited access to a co-working space. With this plan, you receive mail service, directory listing, a desk in our co-working space, or eight hours of scheduled conference room or private desk space per month. This flexibility is a nice option for when you need to take a private meeting. The conference room and designated office must be scheduled in advance and is subject to availability.
Banker’s Hours Plan
As your business scales, you may not only want to work outside of the house but have the same desk every day you go to the office. The Banker’s Hours Plan includes the use of a physical address, directory listing, mail service, unlimited use of the common areas, and a “dedicated” desk during business hours.
No matter your industry, Work Webb can help build your business with our selection of options in two convenient locations. If you have additional questions or want to schedule a tour, please call us. Wisit our Happy Clients page to see what our clients have to say about using Work Webb.
Three Ways Work Webb Can Help Your Business Grow
No matter how large your team, Work Webb offers customizable office space that scales to meet your needs. With locations in Daytona Beach and Melbourne, Florida, Work Webb has flexible options to meet most business needs as they grow. Here are some examples of how using Work Webb can help your business grow:
Quickly Expand Your Office Space
As you hire more staff, there inevitably comes a time where you need more office space to fit everyone. Work Webb’s options are a way to expand your company’s footprint rapidly without extending your existing commercial premises, which can be disruptive and cost time and money.
If your company travels to the Daytona Beach or Melbourne area to interview candidates, using Work Webb’s conference room or a private office is a perfect solution. Both locations are centrally located near restaurants for a quick lunch break and have plenty of parking to accommodate your needs.
Expanding to Daytona Beach or Melbourne
Using a temporary office space is a fast and budget-friendly way Work Webb can help your business grow. This option can test the waters to understand better whether your business can thrive in this area. Market research can guide your expectations of success to a degree, but a flexible, short-term temp office space can help your business navigate the unexpected. That’s true whether you decide to put the brakes on your expansion or take your plans to the next level.
If your business is looking for services to assist your business to grow, Visit our website to see what our clients have to say, follow us on Facebook, and call us today to schedule a tour. We look forward to hearing from you.
How to Organize Your Desk
Your work environment is often a reflection of how you feel. Some people are more organized and have a more personal style while others are less. Your workstation needs to be set up to accommodate your needs and productivity best. It should also be comfortable and conducive to work. If you find yourself overwhelmed by piles of paperwork and disorganized files, it’s time to take action. Here are some suggestions for how to organize your desk:
Prioritize your stuff
Your desktop is big enough to house all of the things that you probably don’t need. It’s time to get organized. Remove all the items from your desk at the beginning of your day and as you work, only bring up the things you need. This will tell you what is essential to keep on your desk to be more productive and efficient.
Go with the workflow
Many people have left-to-right tendencies when it comes to their work environment. This means that incoming items are on the left, while outgoing items are on the right. Creating a no-parking zone around your desk can help reduce stress levels.
Reduce visual clutter
The desktop may be orderly, but it can also be cluttered. If there are too many things to do, it can become a distraction. Organize your desk by removing notes from around your computer screen to create a clean view. Replace some to-do lists with an inspirational quote or a photo that brings you joy, so your desk has some work-life balance.
If you haven’t migrated to digital productivity tools yet, then it’s time to get started. This will help you organize and communicate more effectively, and it will also give you the tools to monitor and manage your tasks.
Check under your desk
The cords and cables under your desk are not only a safety hazard; they can also damage your skin. Use Velcro wraps and cord tamers to prevent tangles and give your feet more room. If you have old boxes of files under your desk, go through them to see what you can discard.
Wipe it down
Get into the habit of regularly cleaning your work area. Doing so helps keep your office looking its best and create a healthy space to be productive.
For more office tips, sign up to receive future Water Cooler blogs emailed to you. If you are looking for a shared office solution in the Daytona Beach or Melbourne, Florida area, visit our website to see our options and call us to schedule a tour.
Location is Critical When Choosing an Office
The old saying, “It’s all about location, location, location,” is true and applies when looking for a flexible office space for your business needs. As we have discussed in previous blog posts, the options provided by the shared office solution need to fit your needs, but the location of the space is just as critical. We recommend taking the time to write down your “must-have” list of location requirements, then research to see what office space fits both your location requirements and your “must-have” office options.
Here are some helpful tips to get you started on your “Must Have List.”
Your office location needs to close to what you need to conduct business. For example, if you need to be near the courthouse, it doesn’t’ make sense to rent a space across town away from the courts. On the other hand, you want to be located in an area convenient for your clients. But it is not all about your clients; consider the commute from your home and determine the maximum time you want to drive to work.
Nothing is more frustrating than a client arriving at an office building for a meeting and then not finding parking. After the client drives around finding parking, they are frustrated and possibly late for the meeting setting a negative tone. Avoid this by choosing a shared office solution with plenty of decided parking, so this is not a problem.
Close to Restaurants
Grabbing a quick lunch is not possible if your office space is not near any restaurants, so make sure you consider this when choosing a office space.
Choosing a safe area seems obvious that it should not have to be listed, but what is safe for one person may not be the same for your clients. Visit the areas you are considering leasing space at various times of the day to ensure it is a safe area. Early morning meetings might happen, and if your office is a little sketchy before the sun comes up, clients will not feel comfortable or safe.
This one is a little unfair because not every office is lucky enough to be in sunny Florida, but hey, we are, and it’s a plus that we can advertise gorgeous views from some of our office options. Nothing beats a great view from your desk and if this is important to you (like it is for us), add it to the list.
The location of your office needs to meet your professional and personal requirements. Create your list using these tips and take a tour of the facilities you are considering to see how many check off your requirements. If you are looking for flexible office space in the Daytona Beach or Melbourne, Florida area, visit our website to see our options and location. Then call us to schedule a tour, and remember to bring your list.
A Shared Office Solution is an Excellent Idea for your Startup
Most startups choose to run their business from home, but this arrangement may not be suitable. It can also be challenging to stay focused. There is a better option: using a shared office solution. A shared office solution space brings together remote workers, small business owners and staff, and freelancers in a shared work environment. The key benefit to these spaces is flexibility. Each space has a different layout, like an open office with lines of desks and breakout areas or a more enclosed setup (with private offices and meeting rooms). Shared office solution spaces are flexible in their pricing structure and commitment level. The majority will let you rent a space on a monthly, weekly, or even daily basis. If you don’t mind sharing a few office amenities with others, a shared office solution space could be a solid option for your business, and here are a few reasons why:
A coffee shop or your home office can present some challenges to professionalism—namely noise and non-business interruptions. Using a shared office solution will provide the space needed to concentrate with fewer distractions.
A Cost-Effective Solution
A traditional office space rental can be the solution your startup needs, but they generally require a long-term financial commitment. However, a shared office solution frees your startup to be flexible as it grows and changes. You can use the space as and when you need to on a day-to-day or month-to-month basis. You can also rent meeting rooms when you need to.
Options to Grow
Another benefit of a shared office solution space is that you can scale up as and when you need to.
Work Webb has two locations (Daytona Beach and Melbourne, Florida) with many options to choose from and meet most individuals’ needs looking for a shared office solution. Visit our website to see what our clients have to say, follow us on Facebook, and call us today to schedule a tour. We look forward to hearing from you and having you join the directory at one of our locations.
The Difference Between Coworking and a Shared Office Solution
When looking for office space, confusion often arises between “coworking” and “shared office solution” space, and this is because the two terms are similar in meaning. Many believe these two words describe the same working environment. The answer is both “Yes” and “No,” and here is why in our opinion: these words represent a way one can “interact” with an office—confused yet? Here is our explanation between a coworking space and a shared office solution.
What Is a Shared Office Solution?
Shared Office Solution is defined online as “A concept that allows companies who own or manage an office, that have redundant office space to share or rent the workstations or self-contained units to smaller companies looking for flexible workspace.” Meaning, individual offices are rented by various tenants, and the common areas of the office, receptionist, coffee station, copying machine, etc., are shared by all occupants.
What Is Coworking?
A Google search of coworking provides this explanation, “the use of an office or other working environment by people who are self-employed or working for different employers, typically so as to share equipment, ideas, and knowledge.” A coworking environment is an ample open space with open desks and tables where individuals can work and interact with others. Picture a cubical office space with the dividers removed.
Can Office Sharing and Coworking Exist Together?
The exciting thing about a shared office solution vs. coworking — and one of the factors that contribute to the confusion surrounding it all — is that the two work arrangements can exist together in the same space, and they do at Work Webb.
Work Webb provides both shared office solutions and coworking options to their tenants. We have separate office spaces in varying sizes for our clients on a virtual, part-time, and full-time basis, as well as a large coworking space. Most options come with the use of physical address, directory listing, and mail service, as well as office amenities like a coffee station, kitchen area, and receptionist on staff. We have two great locations conveniently located in Daytona Beach and Melbourne, Florida. Whether you are visiting the area and need a professional space to work while on vacation or live here and need an affordable and professional office for your business, Work Webb has a option. For more information, please visit our website or contact us to book a tour.
Things You Should Never Do in a Remote Meeting
The last decade has seen a slow and steady shift towards remote and flexible working, accelerated by the pandemic. The number of people working from home has reached unprecedented levels, and professionals have quickly adapted to this new way of operating. This includes a remote meeting with clients and co-workers among many other new ways of working.
Many have had to get learn new technologies, mainly using online and audio-conferencing calls as the primary tool for interacting with one another. This new tool has also meant learning a whole range of new behaviors and video meeting etiquette. There have been many funny videos and memes over the last year of remote workers going to the bathroom and getting caught not wearing pants. While these incidents make for great social media entertainment, it’s not what you want to happen during your professional meetings.
To make this easier, we have put together a list of six things you should never do in a remote meeting.
One of the most significant benefits of working from home is that you don’t have to get dressed up. Instead, you can throw your hair up in a messy bun and work in your pajamas if you want. But it would be best if you never showed up to a virtual remote meeting dressed like this.
It’s unlikely that you’d whip out a bag of chips when sitting in the boardroom, and the same rules apply when attending a virtual meeting.
The meeting will only go on for so long, so hold off. If you really must eat during the call, choose something quiet that isn’t distracting everyone involved.
Choose a busy or distracting location
Not everyone has the luxury of a home office; some may be working from their living room tables or bedrooms, but you still need to be cautious of your surroundings during a virtual meeting. Ensure you keep the area tidy and don’t sit in front of any distracting artwork or wallpapers. After all, you want all participants to be engaged in the meeting, not watching the TV behind you or staring at your ever-mounting pile of laundry.
Let your pets or family wander around freely
Similarly, you need to eliminate distractions for both you and other meeting participants, which means you can’t have your family, housemates, or pets just wandering around in the background. This can be very distracting and could draw attention away from the meeting at hand.
Speak over people
Last but not least, you need to make sure you’re not cutting anyone off when they’re speaking, which can be tricky if there’s a delay. Be sure that you leave a little pause before answering and don’t talk over other participants. Similarly, it’s best to avoid asking open-ended questions to everyone, especially during a meeting with numerous participants. Otherwise, you might find your co-workers are tripping over each other trying to answer, and it becomes confusing. Always be specific when addressing someone or asking them a question.
Empathy and Leadership
If nothing else, this time in our lives has taught us a lot about what matters most. After seven months of a pandemic state of our nation, change is something that is almost all we know. While some may adapt well to the ever-altering ways we live, work, interact, etc., some people have a very tough time acclimating to this “new normal” How does this affect your employees, and how can you make sure they continue to deliver ultimate production for you and their workspace? Leadership is one of the most important ways an authority figure can improve the working environment.
Be a flexible leader and thinker.
This is a unique time! “The way we have always done it” mindset and mentality are no longer options. What new practices or measures will work best for you and your teams that will ensure ultimate productivity? The answer may be very different than ever before. Engage with your employees, understand their circumstances, and figure out the best way to work together. If that means that a traditional workday just does not work for some, as long as the work is accomplished, give your staff a little grace to see if new flexibility will work.
A good leader is not best friends with their staff; we have read enough leadership books to understand that concept. But during this time, if you do not intricately know your staff, their family dynamic, and their work style…your production overall will suffer. A single mom with two children in two different stages of remote learning will have an extra layer of stress of what their day to day life looks like compared to an empty nester who has embraced this change as a chance to slow down with the ability to work harder than ever before. Be mindful of each of your employee’s circumstances and try to work with them to for the best chance of ultimate output for them, for you, and your company.
For more content like this, visit our water cooler.
Find us on social media:
Sanitary Measures for Extraordinary Times.
As many are starting to return physically to work, here are some guidelines and rules of thumb for your workplace sanitary measures.
Workplaces and spaces should be taking extra precautions now, not when illness strikes. The CDC recommends that employers implement sanitary measures and start doing these things now, as these measures can reduce working days lost due to sickness and stop or slow the spread of COVID-19 if it arrives at one of your workplaces.
Establish a cleaning routine.
Regularly, make sure to clean all frequently touched surfaces. This includes keyboards, remote controls, desks, countertops, and doorknobs. Using a disinfectant by its instructions will be the easiest way to ensure that the surface is cleaned effectively. See EPA’s 6 steps for Safe and Effective Disinfectant Use.
Be incredibly clear of the expectations of your employees and customers.
Transparency of your expectations when it comes to safety and sanitation is going to be imperative when you are back in some sort of open capacity. Make sure signage is prevalent of what you expect…masks? No masks? Six feet spacing signs are being sold everywhere; they can also be custom designed. Be sure to have sanitizer stations everywhere that make sense, at the very least, at the front when your customers or employees come in and at the register if applicable.
Have a sense of patience.
Remember, this is unchartered territory for absolutely everyone. Tensions are high, fear is present, and the ability to conduct business safely and sanitary lays in your hands.
Working from Home Without Losing Your Mind.
While it has been said that working from home takes a special person, in this climate, the choice to work from home or not may have been taken away from you. We hear so much about pivoting and the new normal, but now that it has been a couple of months that has brought nothing but Ch ch ch changes, it is time to check in with you and your sanity.
How are you adjusting? Here are a couple of tips!
Make a schedule, set your boundaries and plan for breaks each and every day.
Now more than ever, having a plan each day makes a difference in productivity. One of our favorite methods is the Pomodoro Technique. This helps you focus on working for a specific amount of time and then take a break. Use Pomodoro to work work work and then tale a break. You can use the Pomodoro Technique, in which you alternate 25-minute work sessions with 5-minute breaks, or set whatever intervals make sense for you. There is a start and a stop timer that keeps you on track.
Don’t let friends and family take advantage of your new status.
This is a big one. Mom will still call to see how you are doing, and your five-minute check-ins at the office will somehow mysteriously evolve into longer call times because of course, you are at home, are you really working? Silence your phone and try only to answer as if you were truly in an office setting. It may be hard for them to understand that your time is still not yours even if you are at home while working, but setting boundaries is most important.
Every day be sure to get some fresh air, dance it out, take a break! Promise this works!
More from the Water Cooler Here!
An Open Letter to Our Small Business Community
As we navigate the effects of business in our community, we wanted to share the following resources for you to peruse for you and your small business.
Governor Ron DeSantis recently issued Executive Order Number 20-91 “Essential Services and Activities During COVID-19 Emergency)”. Here is a link to a copy of the Governor’s Executive Order.
The City of Ormond has provided information below related to available programs to businesses affected by COVID-19, in particular, the State’s Bridge Loan Program and the recently approved federal program Paycheck Protection Program.
Florida Small Business Emergency Bridge Loan Program
The Bridge Loan Program is available to small business owners located in Florida that are experiencing economic damage as a result of the COVID-19. These short-term, interest-free working capital loans are intended to “bridge the gap” between the time a major catastrophe hits and when a business has secured longer-term recovery resources.
Please visit: http://floridajobs.org/rebuildflorida/businessrecovery
Small Business Paycheck Protection Program
What: The Paycheck Protection Program provides small businesses with funds to pay up to 8 weeks of payroll costs including benefits. Funds can also be used to pay interest on mortgages, rent, and utilities.
How: You can apply through any existing SBA 7(a) lender or through any federally insured depository institution, federally insured credit union, and farm credit system institution that is participating. Please consult with your local lender as to whether it is participating.
- Small Business Paycheck Protection Program Overview
- PPP Information Sheet for Lenders
- PPP Information Sheet for Borrowers
Please visit: SBA Paycheck Protection Program web page.
SBA Economic Disaster Injury Loan & Loan Advance
In response to the Coronavirus (COVID-19) pandemic, small business owners in all U.S. states, Washington D.C., and territories are eligible to apply for an Economic Injury Disaster Loan advance of up to $10,000.
The SBA’s Economic Injury Disaster Loan program provides small businesses with working capital loans of up to $2 million that can provide vital economic support to small businesses to help overcome the temporary loss of revenue they are experiencing. The loan advance will provide economic relief to businesses that are currently experiencing a temporary loss of revenue. Funds will be made available within three days of a successful application, and this loan advance will not have to be repaid.
To apply for a COVID-19 Economic Injury Disaster Loan, click here.
If you are a manufacturer or support the manufacturing industry please check-in with the resources with Florida Makes and the Volusia Manufacturers Association.
Small Business Development Center at Daytona State College is available to assist with filing SBA Loans and Florida Disaster Loans. Please visit their website and request a consultation: https://www.daytonastate.edu/sbdc/
SCORE Volusia/Flagler — Score has information on available resources to businesses which can be acessed here. You can connect with the local chapter through this link.
Ormond Beach Chamber of Commerce — Please visit the Chamber’s web page for updates and new campaigns to support the business community.
City of Ormond Beach COVID-19 updates page: https://stories.opengov.com/ormondbeachfl/published/igYzbHQ6E
City of Daytona Beach COVID-19 updates https://www.daytonabeach.com/covid-19-coronavirus-update/
Daytona Beach Regional Chamber of Commerce Business updates https://www.daytonachamber.com/COVID-19-Member-Updates-6-17849.html
City of Port Orange COVID-19 Information Page https://www.port-orange.org/812/COVID-19-Information-Page
Southeast Chamber of Commerce COVID-19 Information Page https://www.sevchamber.com/
Office Supplies Typically Provided to Remote Workers
If you’re curious about remote work, or ready to start a new remote job very soon, you may wonder about your office supplies. When you work in a traditional office space, your computer and all your supplies are typically provided to you right from the start. When you work from home, it can vary from employer to employer how your office equipment is supplied.
To help you out, we’re going over four of the most common office supplies typically provided to remote workers.
Providing an allowance for technology is one option for remote worker office supplies. They allow employees a certain amount of money per quarter or per year to spend on whatever technology and equipment they may need to work remotely (think computers, wireless keyboards, and mice, computer chargers, printers, laptop stands, office chairs, monitors, etc.). Employees typically purchase the items themselves and submit receipts to their company for reimbursement.
BYOD stands for Bring Your Own Device. In this situation, employees do just that—they use their own computers and supplies for work. The benefit of this option is also that employees can use whatever devices they are most comfortable with, eliminating any learning curve if they’re familiar with PC, but the company wants them to use a Mac, for example.
Some employers supply just a computer to remote employees. In this situation, the computer is typically company property and has to be returned when an employee leaves the company. Sometimes companies have specific software programs that employees need to use, and having everyone on the same computer operating system can help. If employees need to access a company Intranet, it can be easier for the IT department to set this up on a company computer. Or perhaps the employer wants to have time tracking software installed on the computer as well.
A Complete Office
Some companies will provide everything a remote employee needs. They may send a computer, smartphone, printer, and more, depending on the needs of the job. This option usually helps companies feel secure knowing their remote worker has everything they need in their home office to perform the duties of their job successfully. Just like the previous scenario, this allows companies to install any required software on employee computers as well, ensuring employees are set up correctly from day one.
If you’re beginning your remote work journey, be sure you know the requirements of your employer. The interview process is a great time to ask how your potential company handles remote worker office supplies. That way, you’ll be ready and prepared to be a star employee from the start.
More from Work Webb: Instagram – Twitter – Facebook – The Water Cooler
10 REASONS TO USE A SHARED OFFICE SPACE
Shared office space is a perfect alternative to working from home or at your own office. This type of workplace offers many perks and an environment full of hardworking and dedicated professionals across all industries. The decision to work alongside strangers can be intimidating but so rewarding.
Below are ten reasons why you should work from a shared office space.
A person’s work identity becomes stronger when people doing all types and kinds of work are around them. A work facade is no longer needed, due to the lack of competition in a traditional office. Shared office spaces are created to have a sense of community, collaboration, learning, and sustainability.
Perks with a Shared Office Space
Not only do shared office spaces provide a place to work, but they also offer many perks. These include anything from food services, conference rooms, and many more amenities.
More Job Control & Flexibility
Let’s say today you want to work during the day, but tomorrow during the night. At a shared office space, you enjoy this power and flexibility. As a professional, you decide when and where you work. Because memberships at desk chair are month-to-month, you decide if you want to work at a desk or in a private suite. Work Webb has lots of options to choose from.
More Sense of Community, Less sense of Loneliness
Working from home sometimes creates a sense of isolation. Shared office spaces end this feeling of disconnection. During the day, you work alongside an entire room of other coworkers, and even though the place is full of people, you chose when and how to interact with other members.
Having a shared space and creating a sense of community is another reason why people chose shared office spaces. Officing in this type of environment lets you surround yourself with goal-oriented and high-achieving professionals. Having so many professionals in one room means your networking opportunities are endless. You never know who you will meet to help you move your business forward.
Central Location for Clients
Client meetings just became stress-free because members have a central location. Outside your door, a variety of options for transportation, restaurants, and shopping beckon.
Increase in Productivity
Everyone loves their sleep, so it can be a real challenge to get out of bed some mornings. The social atmosphere of a shared office environment encourages you to crawl out of bed in the morning and get into work. Using a temp office space can increase productivity by decreasing at-home distractions and being surrounded by committed professionals each day is a great motivator.
Office space on a per-square-foot basis can sometimes be crazy expensive. Officing at a shared office space is not only affordable; it also offers the flexibility to grow with your business without having to sink money into lease-breaking fees.
Learn something new
A shared office space gives you the chance to be working across the desk from someone with a completely different skill set than yours. You may even catch yourself working in a new mindset as well. Inspiration from coworkers can help break through the roadblocks and that project you have been working on for months is solved, just like that!
Working at a shared office space, like Work Webb, you surround yourself with motivated and enthusiastic professionals like yourself. You have the opportunity to socialize, enjoy all of the amenities, and work the way you live. The shared office space atmosphere can boost morale and passion, which results in a more cheerful workday!
Staying Motivated and Sane while being Self-Employed
Being self-employed sounds like The American Dream, but believe it or not, it isn’t for everyone! When you are responsible for your accountability, it takes the right amount of focus, dedication, and adhering to schedule to keep your attention span in check. While the benefits of YOU being the man (or the woman) is plentiful, here are some tips to keep you productive and on track.
Use Cloud Services
If you lose your backpack, or your computer dies on you, you need to reboot from another device and still access all of your work. There are so many cloud-based tools that let you access your documents, images, project management platforms, CRM, invoices, and more. Some of the most commonly-used cloud-based tools are Google Suite, which includes Gmail, Drive for documents and spreadsheets, Slides, and more; Dropbox for storing and sharing images and materials; and Evernote. It is crucial to find which tools work for you, use them, and rest easy knowing you can access your work from wherever you are and whatever device you’re on.
Use a Timer and a System that works for you
One of our favorite productivity systems includes the Pomodoro Technique, where you work in 25-minute bursts. This popular time-management method can help you power through distractions, hyper-focus, and get things done in short bursts while taking frequent breaks to come up for air and relax.
Find a Coworking Space
One of the best productivity tips we can give is to find a coworking space as your “home office.” You are prone to discover that you’re more productive in this environment than a coffee shop because you can put your head down and get some dedicated work done.
Claiming Clutter in Honor Of Earth Day
Earth Day is celebrating its 49th year with more than 75,000 partners in nearly 192 countries who are building environmental democracy. More than 1 billion people now participate in Earth Day activities each year, making it the largest civic observance in the world. Earth Day is also a perfect time to see how you and your business can act socially and environmentally responsible every day.
Less Paper. Less Waste.
Conquering clutter is an easy place to start, especially when it comes to paper and paper waste. Look for new ways to use less paper by going digital. Having a paperless business will lessen paper waste, printer cartridges, and clutter too! Switching your magazines, newspapers, bank statements, and bills to a paperless format is a great way to cut down on unnecessary paper usage. With this one step, you’ve reduced the energy used for recycling, the piles on your counter, and your carbon footprint!
Clean For The Earth In Mind
Cleaning supplies with harsh chemicals, throw-away products, and products that come along with excessive or non-recyclable packaging can be replaced with more earth-friendly, non-toxic versions.
Make It Easy to Recycle For Your Employees
It is important to make recycling convenient for your employees and your family. In an office setting, recycling bins should be at every desk and copy station.
Some Other Earth Day Tips
• Turn off your computer or use the standby/hibernate mode when not in use.
• Instead of printing hard copies of documents, save them to your workplace’s online storage system, clouds like Dropbox or Google Drive or a USB drive.
• Try using rechargeable batteries as the disposable types are expensive to recycle.
• Instead of staples, try using a paperclip.
• Reuse paper envelopes and file folders by sticking a new label over the old one.
Time for Spring Cleaning (Your Office)
Isn’t there something about Spring that makes us want to beat the chaos and start anew? And that doesn’t just mean our homes and outdoor space — it means our businesses too! We have made it through the time change, and now Spring, followed by a nice hot Florida summer is just around the corner. It’s time to Spring Forward and do a little Spring cleaning in your professional life.
Now we don’t mean cleaning literally…actually, we take that back. Take a second to disinfect your workspace. Clean your laptop screen and the keyboard. And your cell phone. Germs are everywhere. We suggest wiping these items down once a week.
An easy way to keep your actual workspace clear? The things you use consistently should be within the radius of your arms. No matter, if you are at our shared workspace, or at home-this, can include your monitor and keyboard, telephone, two pens, one notebook, etc. Supplies and paperwork should be kept in the zones you’ve established for them.
Some experts say most of us treat our email inbox like a to-do list, which adds to the stress of any profession and any successful workflow. Attempt a namaste spring clean by organizing your inbox with folders or task functions that will increase your work productivity.
With a freshly organized inbox, make appointments with yourself at least once a quarter to clean out those folders. And now that your inbox is sparkling how about digging into your other folders – especially those on shared drives like Dropbox or Google Drive?
In your professional life, sometimes a spring clean doesn’t mean breaking out the vacuum or Windex, it means taking stock of what’s working well and what’s not, and getting yourself mentally revived after a long winter.
More from Work Webb: Instagram – Twitter – Facebook – The Water Cooler
The Pros and Cons of Standing Office Desks
Have you heard of standing office desks? You may be surprised that this is a not a new trend! Popular Science, a magazine with roots much older than the Paris Review, first began writing about the virtues of standing desks for writers back in 1883. Once used only by eccentrics like Hemingway, Dickens, and Kierkegaard, this new way to work is now a once again trendy and office setting. Whether you choose to do it the Hemmingway way with and throw your writing machine on the nearest bookcase and get going or buy an actual standing desk, there are a few things to consider.
Did you know that the average office worker spends 5 hours and 41 minutes sitting each day at his or her desk? According to an article in The Smithsonian, the solution, experts say, is not to sit for six hours at work and then head to the gym afterward, because evidence suggests that the adverse effects of extended sitting cannot be countered by brief bouts of strenuous exercise. The answer is to incorporate standing, pacing and other forms of activity into your typical day—and standing at your desk for part of it may be the easiest way of doing so.
It doesn’t matter if you go running every morning, or you’re a regular at the gym. If you spend most of the rest of the day sitting — in your car, your office chair, on your sofa at home — you are putting yourself at increased risk of obesity, diabetes, heart disease, a variety of cancers and early death. In other words, irrespective of whether you exercise vigorously, sitting for long periods is bad for you.
But could you do it? Switching from sitting all day to standing all day is a radical physical transition! Check out this article for more pros and cons of standing office desks!
More from Work Webb: Instagram – Twitter – Facebook – The Water Cooler