Why Renting a Conference Room is the Perfect Solution for Your Business Events
As businesses grow and adapt, the need for professional spaces to conduct meetings, training sessions, and networking events becomes increasingly important. Renting a conference room offers numerous benefits, making it an ideal choice for various occasions. In this blog, we’ll explore the top five advantages of renting a conference room for your next business event.
Professional and Comfortable Environment
A dedicated conference room provides a comfortable, functional, and distraction-free setting for your meeting or event. Unlike cramped offices or noisy coffee shops, a rented conference room creates a professional atmosphere that enhances productivity and engagement among attendees.
Access to Essential Amenities and Technology
Conference rooms have the necessary technology and equipment, such as projectors, screens, audio systems, and high-speed internet. This ensures a seamless and professional experience, making your meeting or presentation run smoothly and leaving a positive impression on your attendees.
Flexible Options to Suit Your Needs
Renting a conference room offers flexibility in terms of room size, layout, and rental duration. So you can choose the space that best suits your specific needs, whether a small meeting or a large event. Plus, the option to rent by the hour or day allows you to avoid long-term commitments and only pay for what you need.
Exceptional Service for a Stress-Free Experience
At Work Webb, our dedicated staff is available to help with any questions or concerns, ensuring a smooth and stress-free rental process. We strive to make your experience as easy and enjoyable as possible so that you can focus on the success of your event.
Competitive Pricing for Every Budget
We understand that budget is always a concern, which is why we offer affordable rates and unique options tailored to your financial needs. Everyone deserves access to a professional and functional space for their meetings and events, and we aim to provide just that.
Elevate Your Next Business Event with a Rented Conference Room
Renting a conference room from Work Webb can take your business presentation, training seminar, or networking event to the next level. With a professional environment, essential amenities, flexible options, exceptional service, and competitive pricing, it’s the perfect solution for your business needs. Read what our happy clients have to say; contact us to learn more about our services and how we can help make your next event successful!
How to Find and Prepare for a Meeting in Rented Conference Rooms
Rented conference rooms are a handy option for remote workers who don’t have access to a traditional office. They provide a temporary solution for an ongoing issue. They will likely help you make a more professional, long-lasting impression on your client than you ever would if you met at your local Starbucks. But how do you find and set up a rented conference for success?
Researching before you need a conference room is critical to preparing for the big client meeting to determine your required options.
It would help if you lined up all the available rentals in your area (or your client’s neighborhood) and considered your options. Location and available (preferably free) parking spaces near the building are crucial. The last thing you want is for your client to walk half a mile because the only available parking spots were found six blocks away. The neighborhood where the rental is located should also be safe because a sketchy peripheral zone does not leave a good first impression, even if you save a few bucks along the way.
It is also important the conference room comes with the office equipment you need. A stable and robust Internet connection and a whiteboard with matching markers might come in handy, so decide the items you need and look for these features when browsing the long list of meeting rooms up for rent.
Learn the Layout
Once you’ve settled on the conference room of your choice, explore the building inside and find out as much about it as possible. Get to know where the bathrooms are located, find out the position of the communal kitchen, and make sure you know where you can get a coffee. Once your clients arrive, it’s helpful to give off an air of confidence and act as if you’ve always done business at the location.
Work Webb provides professional conference rooms for rent in various options to suit most business needs. Visit our website to see what our Happy Clients say about this service, and call us today to schedule a tour.
Build Strong Relationships with your Remote Team
Remote employees are mentally and physically happier, which is part of the new normal. It gives employers more hiring options, and a company will have productive and satisfied staff if done correctly. For example, research from Owl Labs found that remote and hybrid employees were 22% happier than workers in an onsite office environment and stayed in their jobs longer.
However, there are still challenges when it comes to remote workers, and it can be challenging to maintain consistent communication with your team to combat the increased feelings of loneliness and isolation. Therefore, staying productive and boosting morale is essential to building strong work relationships.
Whether your team is entirely virtual or hybrid, and you want to build strong relationships with your team, staying connected is critical. These strategies will help.
Schedule virtual breaks
Employees working remotely still need breaks during the day. Let people know when you take your coffee break, and invite them to join you. Keep your virtual coffee break between 10 and 15 minutes and use small-group features like breakout rooms to encourage more discussion.
Create moments of connection
Before each work meeting, take a moment to check in with each employee. This practice became a routine during the pandemic and continuing to ask personal questions such as “How are you doing ?” can help build the healthy connections needed to combat feelings of isolation.
Leverage visual collaboration software
Encouraging collaboration in the workplace is shown to increase productivity. According to a Stanford study, people who are encouraged to collaborate stick to a given task 64% longer than people who work alone. In addition, those same workers report higher engagement levels, less fatigue, and higher success rates. Visual collaboration software offers features that can imitate those used when working together in person. Collaboration can be achieved with technology, and every employee can contribute regardless of location.
Be proactive with status updates
You don’t want to be out of sight, out of mind when working remotely. Instead, take a proactive approach to schedule time with your manager—even if it’s just a 15- or 30-minute weekly call to check in.
Adapting to the new world of work can be challenging in many ways. But you can build strong relationships within your organization with a bit of ingenuity.
How to Create Better Work Experiences
The pandemic has transformed how we work and our expectations about work. There is a new awareness of how we work best— individually and collectively. This awareness is shaping new expectations about the physical workplace and how we manage its spaces. In addition, the new post-pandemic workplace must provide better work experiences and this means options.
Create places to work, reflect, and socialize in your office.
Rethink breakrooms and lobbies as places where employees can go to collaborate and even take a break from the screen. Telling your staff that they can take a break when needed and having space to do that will make them feel better about taking breaks when needed.
Revamp the Work Schedule.
Working from home is not for everyone, and by now, you can probably identify the workers that thrive in this setting and who do not. By revamping the work schedule to fit the individual needs of your staff, you will keep productivity and mental health positive. Hybrid is here to stay as well, so find a coworking space that has an option that fits your budget and schedule so your employees can work on their schedule when needed.
Being with other people is now an amenity.
As will all amenities, not everyone needs them to be productive. Coffee stations are critical to some employees, but not all. The same can be said for being with other people for work. With hybrid schedules, work from home, or a shared office solution, you can offer options to your staff to provide a better work experience where they individually thrive.
Post-pandemic is an excellent opportunity to create a new people-focused work experience that builds relationships and trust, fosters well-being, and promotes inclusion and equity. So hold a meeting with your team to get honest feedback on improving the work experience.
Remote vs. Hybrid Work: What is the difference?
Words matter, and when it comes to the words used to describe the changing landscape of work, they matter even more. Two words have been used since the pandemic, hybrid and remote. Although these words have been around for a while, they are now in our daily conversations. But do you know what they mean? Before COVID-19, the word hybrid was used to describe a car, not a work schedule, and remote working was not standard. So the purpose of this blog post is to explain the difference between the two, a little history on the evolution of work, how Work Webb can be used for both of these work schedules, and which option will dominate in the future of work.
Remote work is the practice of employees doing their jobs from a location other than a central office operated by the employer. Such locations could include an employee’s home, a co-working or other shared space, a private office, or any other place outside the traditional corporate office building or campus. Working from home is another phrase used interchangeably for this work schedule, and it has a long history that predates the invention of the internet.
Before the industrial revolution, skilled workers worked from home and sold goods. With the industrial revolution, there came a need for automation and factories. Then after World War 2, we saw the rise of the corporate headquarters, with cubicles and the invention of the eight-hour day. But the advancement of technology, specifically the creation of the internet and computer, remote working took centerstage.
Why is Remote Work Popular
Remote work has become increasingly popular because it benefits employers and employees. For example, remote workers tend to be more engaged and productive when working on their schedules. The graphic below shows the uptick for remote working as well hybrid.
Hybrid work is a flexible approach that allows employees to split their time between working in the office and working from home. Several factors are driving the move to the hybrid office, including the increasing popularity of hybrid work and the need for businesses to be more flexible and accommodating to employees. In short, you are in the office, collocated with colleges some days of the week, and working the rest remotely. This type of schedule will vary depending on the industry you work in and what is the most productive for you and your team.
What Will the Future of Work Look Like
Top executives believe Hybrid is the model that will dominate by 2024. In fact, a survey found that 81% of senior executives believe the future of work is a hybrid work model, with over 56% of work done outside of the office meaning remotely. So it looks like both of these options will be in the future.
How Work Webb Can Help
As mentioned in previous blog posts, working from home may not work for everyone. This is where a shared office solution, like Work Webb, comes into play. The option to drop in and get a desk for a day or rent a dedicated office is just two ways a co-working space can assist remote workers. Regarding a Hybrid work schedule, workers can rent our conference room by the hour or day to meet up as needed to collaborate, reducing travel costs for your company.
If you are looking for remote or hybrid office solutions in the Daytona Beach or Melbourne, Florida area, consider Work Webb. Visit our website to learn more and read what our Happy Clients say about our services.
Hybrid vs. Remote: Which is Better for You?
The work landscape has changed in the past two years and many employees are considering hybrid vs. remote work schedules. The 9-to-5 workday is so last century. In today’s 24/7 global economy, employers and employees enjoy the benefits of more flexible work arrangements. There are two primary types of flexible work arrangements: hybrid and remote. A hybrid schedule is a mix of in-office and at-home work, while a remote schedule is 100 percent at-home.
But how do you determine which is the right one for you? Here are some questions to ask if you are considering a hybrid vs. remote work schedule yourself to determine which will work for your individual needs.
Is an office required for your career?
This should be the first question you ask yourself, “Can I do my job the same from home, or do I have to go into an office to be productive.” Some industries, like manufacturing, where employees must be centrally located to get the job done. But what COIVD taught us is there are more industries than we imagined that could go remote or hybrid. So, for example, who would have thought telehealth would ever be a thing? Because how can you practice medicine without physically seeing the patient? Easily apparently with the assistance of technology but not for all health issues.
Doing some soul searching and researching to see if your career can go remote or hybrid for the long term will help you determine your best choice.
How do I work best?
Once you have determined if your industry can work remotely, you need to be honest with the type of worker you are at your job. Regarding a hybrid vs. remote work schedule, do you need watercooler banter to be happy and productive? Or can you work remotely without this type of in-person interaction? Again, COVID taught many of us that we are more social than we may have thought, and this social interaction with coworkers was an important part of our work life. This is why it is essential to ask this question when determining if a remote or hybrid schedule is right for you.
Am I disciplined enough to work remotely?
Remote workers need to stay focused and adhere to a schedule without coworkers, or supervisors, around to monitor them. Be honest with yourself on this question because with the flexibility of a remote schedule comes the responsibility of being self-motivating and productive. A hybrid schedule might be a better option if you fear you lack the dedication to work remotely 100% of the time.
Whether you choose a remote or hybrid work schedule, a shared office solution like Work Webb can assist when needed, no matter which schedule works for you. Whether it is a desk for a day, a conference room rental, or a work address for mail, we have options to meet most needs for both remote and hybrid workers. Visit our website to see what our happy clients say about our services and call us to schedule a tour.
Coworking Spaces Can Make Employees Happier
A 2019 survey by Gartner revealed that just 13% of employees are satisfied at work. Fortunately, a 2022 survey by Willis Towers Watson found that 90% of employers plan to put employee experience at the top of their agenda.
If you’re a business owner thinking about renting desks for your team, here are two reasons you should consider a coworking space membership without delay.
A sense of belonging
Our sense of belonging is vital for our well-being. These groups could be our peers, sports teams, religious groups, or coworkers. The latter is essential when it comes to the employee experience, and it’s something you don’t get proper when you work from home every day.
Belonging is about more than holding Zoom meetings.
A coworking space is where remote employees can visit to reconnect with colleagues after periods of working from home. It also allows employees to build relationships and social groups with other people who use the space.
Coworking spaces can improve people’s well-being
Our work lives can significantly impact our sense of well-being, which is why it’s so crucial for employers to create workplace environments that prioritize well-being and work-life balance.
Employers need to be flexible to achieve a work-life balance, and coworking spaces can meet this need. For example, employers can pay for only the desks they need at any time accommodating a hybrid working schedule. Options tend to be super flexible, and companies can take on more or less space when needed.
Spacious breakout areas, adaptable desks, and areas that cater to different working styles can help maintain a high level of productivity.
If you are looking for a shared office solution for your coworking needs consider Work Webb. We have two locations and a variety of options to choose from. Call us to schedule a tour and read what our happy clients have to say about our services.
The Best of Both Worlds: How to Create a Hybrid Work Environment
A hybrid work environment can offer the best of both worlds for employees – the flexibility to work from home when they need or want to, while still having the option to come into the office and collaborate with colleagues.” The hybrid work environment is becoming increasingly popular as more and more companies offer their employees the opportunity to work from home at least part of the time. Today, a majority of employees—some 81%—say they don’t want to return to the office or would prefer a hybrid-work scenario.
So how do you make a hybrid work environment work for you?
Set clear boundaries
Failing to draw a line dividing your work and home life can be detrimental to your mental and physical health, so set clear boundaries on what hours you are on the clock and stick to them. It is tempting to “check a few emails” when the office is just down the hall. But this type of practice can create terrible precedence that will negatively affect your mental health over time and will not establish a healthy hybrid work environment.
Create a flexible schedule
This one can get tricky, you want a flexible schedule, but your boss needs you at a meeting. So the best advice here is to make your schedule and stick to it as much as possible. For example, if Tuesdays seem to be a better time for most of your team to go into the office, then rearrange your schedule to provide consistent days where your attendance can be counted on for collaboration.
Get the right equipment
The technology that enables remote work is another challenge; 90% experience issues when working from home.
So make sure you have the right tools to work from home. The right tools mean a comfortable chair, desk, strong Wi-Fi signal, and a printer if needed.
Work Webb can be your office away from the office and a temporary office while setting up your work environment at home. We provide all the technology needed to be connected to colleagues and have various options to choose from. Visit our website to see what our happy clients say and call us to book a tour.
The Benefits of Having a Dedicated Desk
The co-working space phenomenon has grown into an industry fast becoming a staple of the business landscape in a post-COVID world. Shared office solutions stimulate this business because the setup is the best of two worlds – the traditional office and remote working. The shared office space also offers professionals who like the co-working vibe but do not want to sacrifice their privacy with other options, namely dedicated desks.
A dedicated desk is a physical space within an office reserved for a specific person to use as their workspace. The desk is usually assigned to an individual rather than being shared by multiple people. The dedicated desk allows professionals a permanent space to work while also giving them additional advantages.
Here are several benefits of having a dedicated desk:
A dedicated desk can help increase your productivity as it provides you with a space that is specifically for you to use. This can help reduce distractions and help you focus on your work. Often, people feel comfortable in areas with a touch of personalization. Dedicated desks allow you to personalize your workspace and make you feel at home while working. The more comfortable people are in their personalized space, the more productive they will be.
It can be costly for companies to set up a separate space in the office for each employee. If employees have to pay for the area themselves, this can get pricey. For example, dedicated desks allow employees to have their own space while at the same time not breaking the bank.
The flexibility of the lease of a co-working space ensures that you can opt for a bigger space when business needs demand it. For instance, if traveling is included more in your job portfolio, the dedicated desks are a great idea. You don’t need an ample working space if you travel often.
As the office landscape continues to transform, more and more companies are migrating to co-working spaces, which offer privacy and teamwork. However, it would be best to consider getting a dedicated desk—it provides more privacy, better work management, and high productivity, which can be very beneficial to you and your business.
If you are looking for a dedicated desk in the Daytona Beach or Melbourne, Florida area, consider Work Webb. We have many options that can adapt to most business needs. Visit our website to learn more and read what our Happy Clients say about our services.
Virtual Working Tips for the New Year
During the coronavirus outbreak, many organizations have asked employees to work remotely and for some companies, virtual working is now commonplace. So for those new to remote working, we want to share some tips on making it work.
Virtual working can be a big transition, so cut yourself some slack. You might have feelings of being lonely, isolated, stressed, frustrated, anxious, unmotivated, or relieved, relaxed, energized, or productive. However you feel is OK, so don’t beat yourself up.
Take scheduled breaks
Walk around while chatting on the phone and make sure to take a lunch break away from your email. Breaking up the day enables you to refresh and increase your productivity when you return to your work.
Protect your time
Many managers’ concern about their virtual employees is that they are just doing laundry and bingeing Netflix. When in reality – the opposite is usually true — people tend to work more virtually because it’s harder to “leave” work. Set “in office” hours and communicate these with both colleagues and family.
Protect your workspace
If you utilize your home for your office, talk to family members or roommates about the hours you work virtually and the ground rules during those hours. Of course, we also recommend finding a shared office solution near you to rent a desk for the days you need to focus. Having an alternative workspace is critical to being consistently productive.
Create a system for sharing documents
Consider Google Docs, Box, or Dropbox to share files. This will ensure the correct version of a document is worked on and shared.
Work Webb can help virtual workers in Daytona Beach and Melbourne, Florida, stay focused, productive, and happy. Both locations are near restaurants for breaks and have a wide selection of options to fit most needs. Visit our website to read what our happy clients say and call us to schedule a tour.
Benefits of Remote Working
When companies worldwide sent their employees home to work virtually due to COVID-19, remote work had a big moment. What became apparent was that employees could be productive and focused when not in the office—in many cases, even more so. As a result, employers everywhere began to understand that remote work works.
Here are some benefits to working remotely:
Better Work-Life Balance
Remote jobs come with adaptable schedules, which means that workers can start and end their day as they choose, as long as their work is complete.
Companies —like Twitter, Square, Shopify, and Facebook, to name just a few—have seen long-term costs savings by having employees working remotely.
Increased Productivity and Performance
Remote working usually leads to fewer interruptions, fewer office politics, a quieter noise level, and fewer meetings. Fewer distractions lead to increased productivity—a massive benefit for both employees and employers alike.
A Happier, Healthier Work Life
Remote, flexible workers tend to be happier and more loyal employees, in part because it has been shown to lower stress, provide more time for hobbies and interests, and improve personal relationships, among other things.
A shared office solution like Work Webb has helped several companies adapt to working remotely. We have a variety of options to choose from that fit most needs. Call us today to schedule a tour and answer any questions. Visit our website to see what our happy tenants have to say about our services.
How Work Webb Can Help Build Your Business
We all know of famous companies that started in home garages like Amazon and Microsoft. This option worked for them because shared office solutions were not as prevalent as in today’s corporate environment. But now, there are ways to help you scale your business from working from home to leasing a corporate space. If you have thought about utilizing a shared office solution to grow your business but are not quite sure how this is the blog post for you. This post will discuss some of our options and give examples of how Work Webb can help build your business.
Here are some plans available during regular business hours as described on our website:
Our Basic Plan is excellent to use when you work from home but do not want to use your home address. Clients get the use of a physical address, directory listing, and mail service. Using this option will keep some distance from unwanted solicitors and your home address private. Please note, mail service does not include mail forwarding. Your mail can be picked up during regular business hours.
As your business grows, working from home may become too difficult and this option is practical when you require a physical address and unlimited access to a co-working space. With this plan, you receive mail service, directory listing, a desk in our co-working space, or eight hours of scheduled conference room or private desk space per month. This flexibility is a nice option for when you need to take a private meeting. The conference room and designated office must be scheduled in advance and is subject to availability.
Banker’s Hours Plan
As your business scales, you may not only want to work outside of the house but have the same desk every day you go to the office. The Banker’s Hours Plan includes the use of a physical address, directory listing, mail service, unlimited use of the common areas, and a “dedicated” desk during business hours.
No matter your industry, Work Webb can help build your business with our selection of options in two convenient locations. If you have additional questions or want to schedule a tour, please call us. Wisit our Happy Clients page to see what our clients have to say about using Work Webb.
Temporary Office Space: A Solution to Workplace Problems
Temporary office space may seem like something your business will never need when your office is all set up and running smoothly. But a simple issue like the AC breaking in the dead of summer in Florida will completely unravel productivity. Not all of your employees may have a productive workspace in their home, and utilizing a temporary office solution like Work Webb can help solve unplanned disruptions for your business.
Here are some examples of when your business may need Work Webb services:
- Your business is in-between leases.
- You have outgrown your office.
- Need space for seasonal employees.
- The current office is under construction or needs repairs.
- Need a digital office while traveling.
- A scalable office option for your start-up.
- Relocating your offices and need a place to get your business started.
- Need a conference room for a meeting with important clients or investors.
- Your current office is flooded, too hot, without power, or any other issue that makes it unusable – but your business needs to stay productive to meet a deadline.
We could go on and list all the scenarios we have heard from clients, but you get the picture – temporary office solutions like Work Webb can help your business when you need it. We have flexible options to fit most budgets and two locations – Daytona Beach and Melbourne. Call today before a crisis, schedule a tour of our offices, and make us part of your “what if” productivity plan.
Three Ways Work Webb Can Help Your Business Grow
No matter how large your team, Work Webb offers customizable office space that scales to meet your needs. With locations in Daytona Beach and Melbourne, Florida, Work Webb has flexible options to meet most business needs as they grow. Here are some examples of how using Work Webb can help your business grow:
Quickly Expand Your Office Space
As you hire more staff, there inevitably comes a time where you need more office space to fit everyone. Work Webb’s options are a way to expand your company’s footprint rapidly without extending your existing commercial premises, which can be disruptive and cost time and money.
If your company travels to the Daytona Beach or Melbourne area to interview candidates, using Work Webb’s conference room or a private office is a perfect solution. Both locations are centrally located near restaurants for a quick lunch break and have plenty of parking to accommodate your needs.
Expanding to Daytona Beach or Melbourne
Using a temporary office space is a fast and budget-friendly way Work Webb can help your business grow. This option can test the waters to understand better whether your business can thrive in this area. Market research can guide your expectations of success to a degree, but a flexible, short-term temp office space can help your business navigate the unexpected. That’s true whether you decide to put the brakes on your expansion or take your plans to the next level.
If your business is looking for services to assist your business to grow, Visit our website to see what our clients have to say, follow us on Facebook, and call us today to schedule a tour. We look forward to hearing from you.
Location is Critical When Choosing an Office
The old saying, “It’s all about location, location, location,” is true and applies when looking for a flexible office space for your business needs. As we have discussed in previous blog posts, the options provided by the shared office solution need to fit your needs, but the location of the space is just as critical. We recommend taking the time to write down your “must-have” list of location requirements, then research to see what office space fits both your location requirements and your “must-have” office options.
Here are some helpful tips to get you started on your “Must Have List.”
Your office location needs to close to what you need to conduct business. For example, if you need to be near the courthouse, it doesn’t’ make sense to rent a space across town away from the courts. On the other hand, you want to be located in an area convenient for your clients. But it is not all about your clients; consider the commute from your home and determine the maximum time you want to drive to work.
Nothing is more frustrating than a client arriving at an office building for a meeting and then not finding parking. After the client drives around finding parking, they are frustrated and possibly late for the meeting setting a negative tone. Avoid this by choosing a shared office solution with plenty of decided parking, so this is not a problem.
Close to Restaurants
Grabbing a quick lunch is not possible if your office space is not near any restaurants, so make sure you consider this when choosing a office space.
Choosing a safe area seems obvious that it should not have to be listed, but what is safe for one person may not be the same for your clients. Visit the areas you are considering leasing space at various times of the day to ensure it is a safe area. Early morning meetings might happen, and if your office is a little sketchy before the sun comes up, clients will not feel comfortable or safe.
This one is a little unfair because not every office is lucky enough to be in sunny Florida, but hey, we are, and it’s a plus that we can advertise gorgeous views from some of our office options. Nothing beats a great view from your desk and if this is important to you (like it is for us), add it to the list.
The location of your office needs to meet your professional and personal requirements. Create your list using these tips and take a tour of the facilities you are considering to see how many check off your requirements. If you are looking for flexible office space in the Daytona Beach or Melbourne, Florida area, visit our website to see our options and location. Then call us to schedule a tour, and remember to bring your list.
A Shared Office Solution is an Excellent Idea for your Startup
Most startups choose to run their business from home, but this arrangement may not be suitable. It can also be challenging to stay focused. There is a better option: using a shared office solution. A shared office solution space brings together remote workers, small business owners and staff, and freelancers in a shared work environment. The key benefit to these spaces is flexibility. Each space has a different layout, like an open office with lines of desks and breakout areas or a more enclosed setup (with private offices and meeting rooms). Shared office solution spaces are flexible in their pricing structure and commitment level. The majority will let you rent a space on a monthly, weekly, or even daily basis. If you don’t mind sharing a few office amenities with others, a shared office solution space could be a solid option for your business, and here are a few reasons why:
A coffee shop or your home office can present some challenges to professionalism—namely noise and non-business interruptions. Using a shared office solution will provide the space needed to concentrate with fewer distractions.
A Cost-Effective Solution
A traditional office space rental can be the solution your startup needs, but they generally require a long-term financial commitment. However, a shared office solution frees your startup to be flexible as it grows and changes. You can use the space as and when you need to on a day-to-day or month-to-month basis. You can also rent meeting rooms when you need to.
Options to Grow
Another benefit of a shared office solution space is that you can scale up as and when you need to.
Work Webb has two locations (Daytona Beach and Melbourne, Florida) with many options to choose from and meet most individuals’ needs looking for a shared office solution. Visit our website to see what our clients have to say, follow us on Facebook, and call us today to schedule a tour. We look forward to hearing from you and having you join the directory at one of our locations.
The Difference Between Coworking and a Shared Office Solution
When looking for office space, confusion often arises between “coworking” and “shared office solution” space, and this is because the two terms are similar in meaning. Many believe these two words describe the same working environment. The answer is both “Yes” and “No,” and here is why in our opinion: these words represent a way one can “interact” with an office—confused yet? Here is our explanation between a coworking space and a shared office solution.
What Is a Shared Office Solution?
Shared Office Solution is defined online as “A concept that allows companies who own or manage an office, that have redundant office space to share or rent the workstations or self-contained units to smaller companies looking for flexible workspace.” Meaning, individual offices are rented by various tenants, and the common areas of the office, receptionist, coffee station, copying machine, etc., are shared by all occupants.
What Is Coworking?
A Google search of coworking provides this explanation, “the use of an office or other working environment by people who are self-employed or working for different employers, typically so as to share equipment, ideas, and knowledge.” A coworking environment is an ample open space with open desks and tables where individuals can work and interact with others. Picture a cubical office space with the dividers removed.
Can Office Sharing and Coworking Exist Together?
The exciting thing about a shared office solution vs. coworking — and one of the factors that contribute to the confusion surrounding it all — is that the two work arrangements can exist together in the same space, and they do at Work Webb.
Work Webb provides both shared office solutions and coworking options to their tenants. We have separate office spaces in varying sizes for our clients on a virtual, part-time, and full-time basis, as well as a large coworking space. Most options come with the use of physical address, directory listing, and mail service, as well as office amenities like a coffee station, kitchen area, and receptionist on staff. We have two great locations conveniently located in Daytona Beach and Melbourne, Florida. Whether you are visiting the area and need a professional space to work while on vacation or live here and need an affordable and professional office for your business, Work Webb has a option. For more information, please visit our website or contact us to book a tour.
How Managers Can Support Remote Employees
As many employees continue to work from home, remote work can be filled with challenges. Even though the working-from-home routine is not new to society, some managers are still struggling to support remote employees. There are some relatively quick and inexpensive things that managers can do to help their employees. Here are some actions that you can take today to assist your remote team:
Many successful remote managers hold a daily call with their employees. The calls must be regular and predictable, and that they are a conference in which employees know that they can consult with you and that they will be heard.
Use various communication technology options
Email alone is insufficient. Remote workers benefit from having options such as video conferencing, which gives participants many visual cues that they would have if they were face-to-face. Investing in a channel-based messaging platform, like Slack or Microsoft Teams, is a good option for shorter or more urgent matters that can arise during the workday. Utilizing another platform will also ensure that messages do not get lost in an overload email inbox.
Establish rules for communication
Set expectations for the frequency, means, and ideal timing of communication for your teams. For example, do not use videoconference for every communication. Establish rules for when to use email versus other forms of communication and lead by example by following these rules.
Provide remote social interaction opportunities
A manager must structure ways to interact socially with their team while working remotely. The easiest way to establish some necessary social interaction is to leave some time at the beginning of team calls for non-work items.
Managers can implement these tools quickly to support remote employees better for the new year. With this support, employees are more likely to take up the call with a renewed sense of direction.
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How to Up Your Productivity Game When Working from Home
Working from home has taught us a lot about structure, boundaries and self-discipline. If you have been asked to work remotely because of the pandemic, now that we are months in, hopefully, your routines are taking place, and you have made some progress in adjustment to very different work life. Now that you have the groove on, it is time to make a little deeper dive into the best way to be productive. There are many ways to increase levels of productivity but here are a few that we find most beneficial.
Many people like to time block their days, but it can also help to block your entire week. … One week is mostly dedicated to client work, and the next week is mainly dedicated to working on your own business (blog posts, marketing, finances, etc.). This can help you stay focused, so you do not have to switch from ‘client mode’ to ‘admin mode’ every day.
Take regular breaks throughout the day.
Set a Pomodoro timer to have regular breaks to practice awareness and be present. You need to create opportunities for space throughout the day proactively. You can try this meditation as a pause between work.
Make sure you are ‘working from home’ not ‘living at work’
This article from Human Resources Director makes some great points about productivity though many of the challenges we’ve during this time, not so much physically draining, the most difficult to overcome have been psychological.
It isn’t enough to just set a schedule; you need to set goals for what you will accomplish in that time. Perhaps, goal setting, whether short-term, mid-term, or long-term, is part of your work-at-home agreement with your employer already. However, if not, you should do it for yourself and make sure that it’s based on your values’ solid foundation.
Empathy and Leadership
If nothing else, this time in our lives has taught us a lot about what matters most. After seven months of a pandemic state of our nation, change is something that is almost all we know. While some may adapt well to the ever-altering ways we live, work, interact, etc., some people have a very tough time acclimating to this “new normal” How does this affect your employees, and how can you make sure they continue to deliver ultimate production for you and their workspace? Leadership is one of the most important ways an authority figure can improve the working environment.
Be a flexible leader and thinker.
This is a unique time! “The way we have always done it” mindset and mentality are no longer options. What new practices or measures will work best for you and your teams that will ensure ultimate productivity? The answer may be very different than ever before. Engage with your employees, understand their circumstances, and figure out the best way to work together. If that means that a traditional workday just does not work for some, as long as the work is accomplished, give your staff a little grace to see if new flexibility will work.
A good leader is not best friends with their staff; we have read enough leadership books to understand that concept. But during this time, if you do not intricately know your staff, their family dynamic, and their work style…your production overall will suffer. A single mom with two children in two different stages of remote learning will have an extra layer of stress of what their day to day life looks like compared to an empty nester who has embraced this change as a chance to slow down with the ability to work harder than ever before. Be mindful of each of your employee’s circumstances and try to work with them to for the best chance of ultimate output for them, for you, and your company.
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Working with Distractions From Home
Working from home is interesting. The distractions can be overwhelming, and while some people just are not cut out to work remotely because of the COVID pandemic, that option may have been taken away from you. But how can you maintain your best productivity?
If you’re used to working in an office full of that noisy buzz working from home may feel a little quiet — too quiet, and if we are honest…a little depressing! Music and Podcasts to stay focused when you work may be an answer. If you are working at home with a significant other in the same situation or children who are remote learning, you may need a pair of headphones to ensure your concentration stays on your work.
To get a little scientific, studies have concluded that people who listen to music while working on repetitive tasks can perform the task faster while making fewer mistakes. This is because listening to music triggers the release of certain neurotransmitters that make you feel relaxed and happy: dopamine, serotonin, and norepinephrine. This may be the answer to keep your spirits up and your attention focused because the feel-good neurotransmitters improve your overall mood and give you more patience making for a better workday. This is also true when these tasks are challenging. If you are comfortable in motion, but the stakes are high, then music can help relieve additional pressures that might compromise the performance at hand. (Think, surgeons in surgery.)
One of the great things of controlling your at-home environment is that you have the power to put in place of what makes you happy in your space. So light that candle or turn on the diffuser, put on your favorite Pandora station in your headphones, and see your work life from home improve, maybe even thrive! The small things can make a big difference.
How To Motivate Your Teams When Working Remotely
As a manager, a lot of what you have learned doesn’t necessarily come from any books; it is based on hands-on experience. Even with that in mind, we find ourselves in unprecedented times managing our staff during a pandemic. While there is no guide or handbook on how to do this effectively, you will need to create a process for everyone to succeed personally and professionally. You may be wondering how to motivate your teams when working remotely. Here are some ways that have been proven to be successful.
Define clear expectations and establish ground rules.
Use Asana, Trello, or some system, so every employee knows exactly what is expected of them, and what deliverables are needed from them. Setting specific times for assignments ie for the next day, week, and month improves productivity. Many individuals thrive when they are given a deadline. Deadlines prevent the possibility of procrastinating assignments and projects. Continuing, ensure your staff has a clear understanding of all the projects they are ultimately responsible for and where to go when they need assistance.
Check with your staff regularly! At the early stages of a new project or client, checking in lets them know you are supportive of their success. Knowing they are being supported and you can provide guidance and/or extra assistance puts their mind at ease.
Create a social space for a team to get to know each other.
Losing the “watercooler” atmosphere that only an in-person work environment can produce can significantly decrease work satisfaction. Factor in 5-10 minutes at the start of your team meetings and ask people how they are. You may also encourage staff to collaborate with their colleagues. Collaboration on projects improves the working relationships of the staff.
Be flexible about working hours.
Working remotely can be married pretty well with flexible working.
A study from Stanford University shows, staff who set their working hours were found to work longer and be happier about their work. Six months ago, this would seem to be an impossible task to pull off, but here we are. If it is possible, consider offering some flexibility if the work gets done regardless.
Sanitary Measures for Extraordinary Times.
As many are starting to return physically to work, here are some guidelines and rules of thumb for your workplace sanitary measures.
Workplaces and spaces should be taking extra precautions now, not when illness strikes. The CDC recommends that employers implement sanitary measures and start doing these things now, as these measures can reduce working days lost due to sickness and stop or slow the spread of COVID-19 if it arrives at one of your workplaces.
Establish a cleaning routine.
Regularly, make sure to clean all frequently touched surfaces. This includes keyboards, remote controls, desks, countertops, and doorknobs. Using a disinfectant by its instructions will be the easiest way to ensure that the surface is cleaned effectively. See EPA’s 6 steps for Safe and Effective Disinfectant Use.
Be incredibly clear of the expectations of your employees and customers.
Transparency of your expectations when it comes to safety and sanitation is going to be imperative when you are back in some sort of open capacity. Make sure signage is prevalent of what you expect…masks? No masks? Six feet spacing signs are being sold everywhere; they can also be custom designed. Be sure to have sanitizer stations everywhere that make sense, at the very least, at the front when your customers or employees come in and at the register if applicable.
Have a sense of patience.
Remember, this is unchartered territory for absolutely everyone. Tensions are high, fear is present, and the ability to conduct business safely and sanitary lays in your hands.
Three Ways to Reduce Overhead Expenses
Deciding to reduce overhead expenses can be difficult. Many employees are working from home at least a couple of days a week. Remote teams are commonplace, and entire departments have been downsized because of new efficiencies, technological advances, and outsourcing. If this sounds like your company and you find yourself looking at a lot of empty desks every day, it might be a great time to think about where you can reduce your overhead expenses.
Work from Home or a Shared Office Solution
When employees have options on where to work, they tend to be happier – and more productive. In addition to improved work-life balance, they don’t have the commute to deal with, so they can dive right in and get to work right away. Productivity improves, workers are happier, and you don’t have to finance an empty workstation and parking space. Giving employees the option of working from home or using a shared office solution, like Work Webb, can drastically reduce your business expenses while making the employees happier and more productive.
Companies no longer need a full-time IT department because most data is now stored in the cloud. This eliminates the need for on-premise servers and all the costly upkeep that goes with it. What used to require a team of high-paid technicians, on-call 24/7, can now be managed virtually—and more efficiently—at a fraction of the cost.
Document management systems
If you’re ready to ditch the paper, a document management system (DMS) is the way to go. A DMS manages your filing systems digitally and is far more secure and foolproof than a conventional filing system. Documents in a DMS are searchable and can be protected by permissions, ensuring that the appropriate personnel can only access them. There are no more lost files, no more filing cabinets, and no need for a separate room to house it all.
If you are considering a shared office solution for your business, visit our website here. Work Webb has two convenient locations, Daytona Beach and Melbourne, Florida, and has a variety of options to suit most needs. Call us today to schedule a tour at one of our locations.
When Loved Ones Join You in Working from Home
When working from home or in a co-working space, there is a fair amount of adjustment to this new lifestyle. No time clocks to punch, no pants to necessarily wear, etc.. but what happens amid COVID19 when you now have a new coworker also known to you as your partner or spouse? Here are some tips to succeed at working from home with your spouse or partner:
1. Arrange separate workspaces, preferably on different levels or areas of your home.
If you work for different companies and you don’t rely on each other’s work, prepare individual home offices in various areas of your home. This separation will ensure that you each have defined areas to concentrate on work.
2. Create individual office hours and respect them.
Decide what your joint workday/hours are and stick to them. The fewer interruptions you both have, the more likely you are to finish your workday on time. Should you both be juggling home, work, and children, consider interchanging your work hours, so there’s more coverage for chores and child care.
3. Avoid disturbing each other with non-work issues.
Just like you wouldn’t call your partner for every little thing during a workday, consider separating or discussing personal matters at only an established portion of the day. This habit will allow each of you to make the essential time for giving the other their devoted attention to any personal or non-work discussion without taking too much time out of the workday.
4. Focus on the upsides
Probably a weird thing to say, especially in this climate, but once you get into this new groove, there a couple of positive you can focus on. This new schedule is a unique opportunity to spend time with your partner or kids in a way you don’t usually get to do. It can also be quite fascinating to see your partner work, which is a side of them you probably don’t get to see.
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