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The Best of Both Worlds: How to Create a Hybrid Work Environment

A hybrid work environment can offer the best of both worlds for employees – the flexibility to work from home when they need or want to, while still having the option to come into the office and collaborate with colleagues.” The hybrid work environment is becoming increasingly popular as more and more companies offer their employees the opportunity to work from home at least part of the time. Today, a majority of employees—some 81%—say they don’t want to return to the office or would prefer a hybrid-work scenario.

So how do you make a hybrid work environment work for you?

Set clear boundaries

Failing to draw a line dividing your work and home life can be detrimental to your mental and physical health, so set clear boundaries on what hours you are on the clock and stick to them. It is tempting to “check a few emails” when the office is just down the hall. But this type of practice can create terrible precedence that will negatively affect your mental health over time and will not establish a healthy hybrid work environment.

Create a flexible schedule

This one can get tricky, you want a flexible schedule, but your boss needs you at a meeting. So the best advice here is to make your schedule and stick to it as much as possible. For example, if Tuesdays seem to be a better time for most of your team to go into the office, then rearrange your schedule to provide consistent days where your attendance can be counted on for collaboration. 

Get the right equipment

The technology that enables remote work is another challenge; 90% experience issues when working from home.

 So make sure you have the right tools to work from home. The right tools mean a comfortable chair, desk, strong Wi-Fi signal, and a printer if needed. 

Work Webb can be your office away from the office and a temporary office while setting up your work environment at home. We provide all the technology needed to be connected to colleagues and have various options to choose from. Visit our website to see what our happy clients say and call us to book a tour. 

 

The Benefits of Having a Dedicated Desk

dedicated desk

The co-working space phenomenon has grown into an industry fast becoming a staple of the business landscape in a post-COVID world. Shared office solutions stimulate this business because the setup is the best of two worlds – the traditional office and remote working. The shared office space also offers professionals who like the co-working vibe but do not want to sacrifice their privacy with other options, namely dedicated desks.

A dedicated desk is a physical space within an office reserved for a specific person to use as their workspace. The desk is usually assigned to an individual rather than being shared by multiple people. The dedicated desk allows professionals a permanent space to work while also giving them additional advantages.

Here are several benefits of having a dedicated desk:

Increased Productivity

A dedicated desk can help increase your productivity as it provides you with a space that is specifically for you to use. This can help reduce distractions and help you focus on your work. Often, people feel comfortable in areas with a touch of personalization. Dedicated desks allow you to personalize your workspace and make you feel at home while working. The more comfortable people are in their personalized space, the more productive they will be.

Cost-Effective Option

It can be costly for companies to set up a separate space in the office for each employee. If employees have to pay for the area themselves, this can get pricey. For example, dedicated desks allow employees to have their own space while at the same time not breaking the bank.

Provides adaptability

The flexibility of the lease of a co-working space ensures that you can opt for a bigger space when business needs demand it. For instance, if traveling is included more in your job portfolio, the dedicated desks are a great idea. You don’t need an ample working space if you travel often.

As the office landscape continues to transform, more and more companies are migrating to co-working spaces, which offer privacy and teamwork. However, it would be best to consider getting a dedicated desk—it provides more privacy, better work management, and high productivity, which can be very beneficial to you and your business.

If you are looking for a dedicated desk in the Daytona Beach or Melbourne, Florida area, consider Work Webb. We have many options that can adapt to most business needs. Visit our website to learn more and read what our Happy Clients say about our services.

Virtual Working Tips for the New Year

During the coronavirus outbreak, many organizations have asked employees to work remotely and for some companies, virtual working is now commonplace. So for those new to remote working, we want to share some tips on making it work.

Self-Care

Virtual working can be a big transition, so cut yourself some slack. You might have feelings of being lonely, isolated, stressed, frustrated, anxious, unmotivated, or relieved, relaxed, energized, or productive. However you feel is OK, so don’t beat yourself up.

Take scheduled breaks

Walk around while chatting on the phone and make sure to take a lunch break away from your email. Breaking up the day enables you to refresh and increase your productivity when you return to your work.

Protect your time

Many managers’ concern about their virtual employees is that they are just doing laundry and bingeing Netflix. When in reality – the opposite is usually true — people tend to work more virtually because it’s harder to “leave” work. Set “in office” hours and communicate these with both colleagues and family.

Protect your workspace

If you utilize your home for your office, talk to family members or roommates about the hours you work virtually and the ground rules during those hours. Of course, we also recommend finding a shared office solution near you to rent a desk for the days you need to focus. Having an alternative workspace is critical to being consistently productive.

Create a system for sharing documents

Consider Google Docs, Box, or Dropbox to share files. This will ensure the correct version of a document is worked on and shared.

Work Webb can help virtual workers in Daytona Beach and Melbourne, Florida, stay focused, productive, and happy. Both locations are near restaurants for breaks and have a wide selection of options to fit most needs. Visit our website to read what our happy clients say and call us to schedule a tour.

Benefits of Remote Working

When companies worldwide sent their employees home to work virtually due to COVID-19, remote work had a big moment.

When companies worldwide sent their employees home to work virtually due to COVID-19, remote work had a big moment. What became apparent was that employees could be productive and focused when not in the office—in many cases, even more so. As a result, employers everywhere began to understand that remote work works.

Here are some benefits to working remotely:

Better Work-Life Balance

Remote jobs come with adaptable schedules, which means that workers can start and end their day as they choose, as long as their work is complete.

Money Savings

Companies —like Twitter, Square, Shopify, and Facebook, to name just a few—have seen long-term costs savings by having employees working remotely.

Increased Productivity and Performance

Remote working usually leads to fewer interruptions, fewer office politics, a quieter noise level, and fewer meetings. Fewer distractions lead to increased productivity—a massive benefit for both employees and employers alike.

A Happier, Healthier Work Life

Remote, flexible workers tend to be happier and more loyal employees, in part because it has been shown to lower stress, provide more time for hobbies and interests, and improve personal relationships, among other things.

A shared office solution like Work Webb has helped several companies adapt to working remotely. We have a variety of options to choose from that fit most needs. Call us today to schedule a tour and answer any questions. Visit our website to see what our happy tenants have to say about our services.

How Work Webb Can Help Build Your Business

Work Webb Can Help build Your Business

 

We all know of famous companies that started in home garages like Amazon and Microsoft. This option worked for them because shared office solutions were not as prevalent as in today’s corporate environment. But now, there are ways to help you scale your business from working from home to leasing a corporate space. If you have thought about utilizing a shared office solution to grow your business but are not quite sure how this is the blog post for you. This post will discuss some of our options and give examples of how Work Webb can help build your business.

Here are some plans available during regular business hours as described on our website:

Basic Plan

Our Basic Plan is excellent to use when you work from home but do not want to use your home address.  Clients get the use of a physical address, directory listing, and mail service. Using this option will keep some distance from unwanted solicitors and your home address private. Please note, mail service does not include mail forwarding. Your mail can be picked up during regular business hours.

Basic Plus

As your business grows, working from home may become too difficult and this option is practical when you require a physical address and unlimited access to a co-working space. With this plan, you receive mail service, directory listing, a desk in our co-working space, or eight hours of scheduled conference room or private desk space per month. This flexibility is a nice option for when you need to take a private meeting. The conference room and designated office must be scheduled in advance and is subject to availability.

Banker’s Hours Plan

As your business scales, you may not only want to work outside of the house but have the same desk every day you go to the office. The Banker’s Hours Plan includes the use of a physical address, directory listing, mail service, unlimited use of the common areas, and a “dedicated” desk during business hours.

No matter your industry, Work Webb can help build your business with our selection of options in two convenient locations.  If you have additional questions or want to schedule a tour, please call us. Wisit our Happy Clients page to see what our clients have to say about using Work Webb.

Temporary Office Space: A Solution to Workplace Problems

 

temporary office space

Temporary office space may seem like something your business will never need when your office is all set up and running smoothly. But a simple issue like the AC breaking in the dead of summer in Florida will completely unravel productivity. Not all of your employees may have a productive workspace in their home, and utilizing a temporary office solution like Work Webb can help solve unplanned disruptions for your business.

Here are some examples of when your business may need Work Webb services:

  • Your business is in-between leases.
  • You have outgrown your office.
  • Need space for seasonal employees.
  • The current office is under construction or needs repairs.
  • Need a digital office while traveling.
  • A scalable office option for your start-up.
  • Relocating your offices and need a place to get your business started.
  • Need a conference room for a meeting with important clients or investors.
  • Your current office is flooded, too hot, without power, or any other issue that makes it unusable – but your business needs to stay productive to meet a deadline.

We could go on and list all the scenarios we have heard from clients, but you get the picture – temporary office solutions like Work Webb can help your business when you need it. We have flexible options to fit most budgets and two locations – Daytona Beach and Melbourne. Call today before a crisis, schedule a tour of our offices, and make us part of your “what if” productivity plan.

Three Ways Work Webb Can Help Your Business Grow

Work Webb Can Help Your Business Grow

No matter how large your team, Work Webb offers customizable office space that scales to meet your needs. With locations in Daytona Beach and Melbourne, Florida, Work Webb has flexible options to meet most business needs as they grow. Here are some examples of how using Work Webb can help your business grow:

Quickly Expand Your Office Space

As you hire more staff, there inevitably comes a time where you need more office space to fit everyone. Work Webb’s options are a way to expand your company’s footprint rapidly without extending your existing commercial premises, which can be disruptive and cost time and money.

Interviewing

If your company travels to the Daytona Beach or Melbourne area to interview candidates, using Work Webb’s conference room or a private office is a perfect solution. Both locations are centrally located near restaurants for a quick lunch break and have plenty of parking to accommodate your needs.

Expanding to Daytona Beach or Melbourne

Using a temporary office space is a fast and budget-friendly way Work Webb can help your business grow. This option can test the waters to understand better whether your business can thrive in this area. Market research can guide your expectations of success to a degree, but a flexible, short-term temp office space can help your business navigate the unexpected. That’s true whether you decide to put the brakes on your expansion or take your plans to the next level.

If your business is looking for services to assist your business to grow, Visit our website to see what our clients have to say, follow us on Facebook, and call us today to schedule a tour. We look forward to hearing from you.

Location is Critical When Choosing an Office

location

The old saying, “It’s all about location, location, location,” is true and applies when looking for a flexible office space for your business needs. As we have discussed in previous blog posts, the options provided by the shared office solution need to fit your needs, but the location of the space is just as critical. We recommend taking the time to write down your “must-have” list of location requirements, then research to see what office space fits both your location requirements and your “must-have” office options.
Here are some helpful tips to get you started on your “Must Have List.”

Convenient

Your office location needs to close to what you need to conduct business. For example, if you need to be near the courthouse, it doesn’t’ make sense to rent a space across town away from the courts. On the other hand, you want to be located in an area convenient for your clients. But it is not all about your clients; consider the commute from your home and determine the maximum time you want to drive to work.

Dedicated Parking

Nothing is more frustrating than a client arriving at an office building for a meeting and then not finding parking. After the client drives around finding parking, they are frustrated and possibly late for the meeting setting a negative tone. Avoid this by choosing a shared office solution with plenty of decided parking, so this is not a problem.

Close to Restaurants

Grabbing a quick lunch is not possible if your office space is not near any restaurants, so make sure you consider this when choosing a office space.

Safe Area

Choosing a safe area seems obvious that it should not have to be listed, but what is safe for one person may not be the same for your clients. Visit the areas you are considering leasing space at various times of the day to ensure it is a safe area. Early morning meetings might happen, and if your office is a little sketchy before the sun comes up, clients will not feel comfortable or safe.

Nice view

This one is a little unfair because not every office is lucky enough to be in sunny Florida, but hey, we are, and it’s a plus that we can advertise gorgeous views from some of our office options. Nothing beats a great view from your desk and if this is important to you (like it is for us), add it to the list.

The location of your office needs to meet your professional and personal requirements. Create your list using these tips and take a tour of the facilities you are considering to see how many check off your requirements.  If you are looking for flexible office space in the Daytona Beach or Melbourne, Florida area, visit our website to see our options and location. Then call us to schedule a tour, and remember to bring your list.

A Shared Office Solution is an Excellent Idea for your Startup

startup

Most startups choose to run their business from home, but this arrangement may not be suitable. It can also be challenging to stay focused. There is a better option: using a shared office solution. A shared office solution space brings together remote workers, small business owners and staff, and freelancers in a shared work environment. The key benefit to these spaces is flexibility. Each space has a different layout, like an open office with lines of desks and breakout areas or a more enclosed setup (with private offices and meeting rooms). Shared office solution spaces are flexible in their pricing structure and commitment level. The majority will let you rent a space on a monthly, weekly, or even daily basis. If you don’t mind sharing a few office amenities with others, a shared office solution space could be a solid option for your business, and here are a few reasons why:

Improved Facilities

A coffee shop or your home office can present some challenges to professionalism—namely noise and non-business interruptions. Using a shared office solution will provide the space needed to concentrate with fewer distractions.

A Cost-Effective Solution

A traditional office space rental can be the solution your startup needs, but they generally require a long-term financial commitment. However, a shared office solution frees your startup to be flexible as it grows and changes. You can use the space as and when you need to on a day-to-day or month-to-month basis. You can also rent meeting rooms when you need to.

Options to Grow

Another benefit of a shared office solution space is that you can scale up as and when you need to.

Work Webb has two locations (Daytona Beach and Melbourne, Florida) with many options to choose from and meet most individuals’ needs looking for a shared office solution. Visit our website to see what our clients have to say, follow us on Facebook, and call us today to schedule a tour. We look forward to hearing from you and having you join the directory at one of our locations.

The Difference Between Coworking and a Shared Office Solution

COWORKING

When looking for office space, confusion often arises between “coworking” and “shared office solution” space, and this is because the two terms are similar in meaning. Many believe these two words describe the same working environment. The answer is both “Yes” and “No,” and here is why in our opinion: these words represent a way one can “interact” with an office—confused yet? Here is our explanation between a coworking space and a shared office solution.

What Is a Shared Office Solution?

Shared Office Solution is defined online as “A concept that allows companies who own or manage an office, that have redundant office space to share or rent the workstations or self-contained units to smaller companies looking for flexible workspace.” Meaning, individual offices are rented by various tenants, and the common areas of the office, receptionist, coffee station, copying machine, etc., are shared by all occupants.

What Is Coworking?

A Google search of coworking provides this explanation, “the use of an office or other working environment by people who are self-employed or working for different employers, typically so as to share equipment, ideas, and knowledge.” A coworking environment is an ample open space with open desks and tables where individuals can work and interact with others. Picture a cubical office space with the dividers removed.

Can Office Sharing and Coworking Exist Together?

The exciting thing about a shared office solution vs. coworking — and one of the factors that contribute to the confusion surrounding it all — is that the two work arrangements can exist together in the same space, and they do at Work Webb.

Work Webb provides both shared office solutions and coworking options to their tenants. We have separate office spaces in varying sizes for our clients on a virtual, part-time, and full-time basis, as well as a large coworking space. Most options come with the use of physical address, directory listing, and mail service, as well as office amenities like a coffee station, kitchen area, and receptionist on staff. We have two great locations conveniently located in Daytona Beach and Melbourne, Florida. Whether you are visiting the area and need a professional space to work while on vacation or live here and need an affordable and professional office for your business, Work Webb has a option. For more information, please visit our website or contact us to book a tour.

How Managers Can Support Remote Employees

Support Remote Employees

As many employees continue to work from home, remote work can be filled with challenges. Even though the working-from-home routine is not new to society, some managers are still struggling to support remote employees. There are some relatively quick and inexpensive things that managers can do to help their employees. Here are some actions that you can take today to assist your remote team:

Daily check-ins

Many successful remote managers hold a daily call with their employees. The calls must be regular and predictable, and that they are a conference in which employees know that they can consult with you and that they will be heard.

Use various communication technology options

Email alone is insufficient. Remote workers benefit from having options such as video conferencing, which gives participants many visual cues that they would have if they were face-to-face. Investing in a channel-based messaging platform, like Slack or Microsoft Teams, is a good option for shorter or more urgent matters that can arise during the workday. Utilizing another platform will also ensure that messages do not get lost in an overload email inbox.

Establish rules for communication

Set expectations for the frequency, means, and ideal timing of communication for your teams. For example, do not use videoconference for every communication. Establish rules for when to use email versus other forms of communication and lead by example by following these rules.

Provide remote social interaction opportunities

A manager must structure ways to interact socially with their team while working remotely.  The easiest way to establish some necessary social interaction is to leave some time at the beginning of team calls for non-work items.

Managers can implement these tools quickly to support remote employees better for the new year. With this support, employees are more likely to take up the call with a renewed sense of direction.

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How to Up Your Productivity Game When Working from Home

working from home

 

Working from home has taught us a lot about structure, boundaries and self-discipline. If you have been asked to work remotely because of the pandemic, now that we are months in, hopefully, your routines are taking place, and you have made some progress in adjustment to very different work life. Now that you have the groove on, it is time to make a little deeper dive into the best way to be productive. There are many ways to increase levels of productivity but here are a few that we find most beneficial. 

 

Time Blocking

Many people like to time block their days, but it can also help to block your entire week. … One week is mostly dedicated to client work, and the next week is mainly dedicated to working on your own business (blog posts, marketing, finances, etc.). This can help you stay focused, so you do not have to switch from ‘client mode’ to ‘admin mode’ every day.

 

 

Take regular breaks throughout the day.

Set a Pomodoro timer to have regular breaks to practice awareness and be present. You need to create opportunities for space throughout the day proactively. You can try this meditation as a pause between work. 

 

 

Make sure you are ‘working from home’ not ‘living at work’ 

This article from Human Resources Director makes some great points about productivity though many of the challenges we’ve during this time, not so much physically draining, the most difficult to overcome have been psychological.

 

 

Goal Settings

It isn’t enough to just set a schedule; you need to set goals for what you will accomplish in that time. Perhaps, goal setting, whether short-term, mid-term, or long-term, is part of your work-at-home agreement with your employer already. However, if not, you should do it for yourself and make sure that it’s based on your values’ solid foundation.

Empathy and Leadership

Leadership

If nothing else, this time in our lives has taught us a lot about what matters most. After seven months of a pandemic state of our nation, change is something that is almost all we know. While some may adapt well to the ever-altering ways we live, work, interact, etc., some people have a very tough time acclimating to this “new normal” How does this affect your employees, and how can you make sure they continue to deliver ultimate production for you and their workspace? Leadership is one of the most important ways an authority figure can improve the working environment.

Be a flexible leader and thinker.

This is a unique time! “The way we have always done it” mindset and mentality are no longer options. What new practices or measures will work best for you and your teams that will ensure ultimate productivity? The answer may be very different than ever before. Engage with your employees, understand their circumstances, and figure out the best way to work together. If that means that a traditional workday just does not work for some, as long as the work is accomplished, give your staff a little grace to see if new flexibility will work.

Be Nosy.

A good leader is not best friends with their staff; we have read enough leadership books to understand that concept. But during this time, if you do not intricately know your staff, their family dynamic, and their work style…your production overall will suffer. A single mom with two children in two different stages of remote learning will have an extra layer of stress of what their day to day life looks like compared to an empty nester who has embraced this change as a chance to slow down with the ability to work harder than ever before. Be mindful of each of your employee’s circumstances and try to work with them to for the best chance of ultimate output for them, for you, and your company.

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Working with Distractions From Home

distractions from work

Working from home is interesting. The distractions can be overwhelming, and while some people just are not cut out to work remotely because of the COVID pandemic, that option may have been taken away from you. But how can you maintain your best productivity?

If you’re used to working in an office full of that noisy buzz working from home may feel a little quiet — too quiet, and if we are honest…a little depressing! Music and Podcasts to stay focused when you work may be an answer. If you are working at home with a significant other in the same situation or children who are remote learning, you may need a pair of headphones to ensure your concentration stays on your work.

To get a little scientific, studies have concluded that people who listen to music while working on repetitive tasks can perform the task faster while making fewer mistakes. This is because listening to music triggers the release of certain neurotransmitters that make you feel relaxed and happy: dopamine, serotonin, and norepinephrine. This may be the answer to keep your spirits up and your attention focused because the feel-good neurotransmitters improve your overall mood and give you more patience making for a better workday. This is also true when these tasks are challenging. If you are comfortable in motion, but the stakes are high, then music can help relieve additional pressures that might compromise the performance at hand. (Think, surgeons in surgery.)

One of the great things of controlling your at-home environment is that you have the power to put in place of what makes you happy in your space. So light that candle or turn on the diffuser, put on your favorite Pandora station in your headphones, and see your work life from home improve, maybe even thrive! The small things can make a big difference. 

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How To Motivate Your Teams When Working Remotely

Working Remotely

As a manager, a lot of what you have learned doesn’t necessarily come from any books; it is based on hands-on experience. Even with that in mind, we find ourselves in unprecedented times managing our staff during a pandemic. While there is no guide or handbook on how to do this effectively, you will need to create a process for everyone to succeed personally and professionally. You may be wondering how to motivate your teams when working remotely. Here are some ways that have been proven to be successful.

Define clear expectations and establish ground rules.

Use Asana, Trello, or some system, so every employee knows exactly what is expected of them, and what deliverables are needed from them. Setting specific times for assignments ie for the next day, week, and month improves productivity. Many individuals thrive when they are given a deadline. Deadlines prevent the possibility of procrastinating assignments and projects. Continuing, ensure your staff has a clear understanding of all the projects they are ultimately responsible for and where to go when they need assistance.

Check with your staff regularly! At the early stages of a new project or client, checking in lets them know you are supportive of their success. Knowing they are being supported and you can provide guidance and/or extra assistance puts their mind at ease. 

Create a social space for a team to get to know each other. 

Losing the “watercooler” atmosphere that only an in-person work environment can produce can significantly decrease work satisfaction. Factor in 5-10 minutes at the start of your team meetings and ask people how they are. You may also encourage staff to collaborate with their colleagues. Collaboration on projects improves the working relationships of the staff.

Be flexible about working hours. 

Working remotely can be married pretty well with flexible working. 

A study from Stanford University shows, staff who set their working hours were found to work longer and be happier about their work. Six months ago, this would seem to be an impossible task to pull off, but here we are. If it is possible, consider offering some flexibility if the work gets done regardless.

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Sanitary Measures for Extraordinary Times.

Sanitary Measures

As many are starting to return physically to work, here are some guidelines and rules of thumb for your workplace sanitary measures.

Don’t wait.

Workplaces and spaces should be taking extra precautions now, not when illness strikes. The CDC recommends that employers implement sanitary measures and start doing these things now, as these measures can reduce working days lost due to sickness and stop or slow the spread of COVID-19 if it arrives at one of your workplaces.

Establish a cleaning routine.

Regularly, make sure to clean all frequently touched surfaces. This includes keyboards, remote controls, desks, countertops, and doorknobs. Using a disinfectant by its instructions will be the easiest way to ensure that the surface is cleaned effectively. See EPA’s 6 steps for Safe and Effective Disinfectant Use.

Be incredibly clear of the expectations of your employees and customers.

Transparency of your expectations when it comes to safety and sanitation is going to be imperative when you are back in some sort of open capacity. Make sure signage is prevalent of what you expect…masks? No masks? Six feet spacing signs are being sold everywhere; they can also be custom designed. Be sure to have sanitizer stations everywhere that make sense, at the very least, at the front when your customers or employees come in and at the register if applicable.

Have a sense of patience.

Remember, this is unchartered territory for absolutely everyone. Tensions are high, fear is present, and the ability to conduct business safely and sanitary lays in your hands.

Three Ways to Reduce Overhead Expenses

reduce overhead expenses

Deciding to reduce overhead expenses can be difficult. Many employees are working from home at least a couple of days a week. Remote teams are commonplace, and entire departments have been downsized because of new efficiencies, technological advances, and outsourcing. If this sounds like your company and you find yourself looking at a lot of empty desks every day, it might be a great time to think about where you can reduce your overhead expenses.

Work from Home or a Shared Office Solution

When employees have options on where to work, they tend to be happier – and more productive. In addition to improved work-life balance, they don’t have the commute to deal with, so they can dive right in and get to work right away. Productivity improves, workers are happier, and you don’t have to finance an empty workstation and parking space. Giving employees the option of working from home or using a shared office solution, like Work Webb, can drastically reduce your business expenses while making the employees happier and more productive.

 Managed services

Companies no longer need a full-time IT department because most data is now stored in the cloud. This eliminates the need for on-premise servers and all the costly upkeep that goes with it. What used to require a team of high-paid technicians, on-call 24/7, can now be managed virtually—and more efficiently—at a fraction of the cost.

Document management systems

If you’re ready to ditch the paper, a document management system (DMS) is the way to go. A DMS manages your filing systems digitally and is far more secure and foolproof than a conventional filing system. Documents in a DMS are searchable and can be protected by permissions, ensuring that the appropriate personnel can only access them. There are no more lost files, no more filing cabinets, and no need for a separate room to house it all.

If you are considering a shared office solution for your business, visit our website here. Work Webb has two convenient locations, Daytona Beach and Melbourne, Florida, and has a variety of options to suit most needs. Call us today to schedule a tour at one of our locations.

When Loved Ones Join You in Working from Home

working from home

 

When working from home or in a co-working space, there is a fair amount of adjustment to this new lifestyle. No time clocks to punch, no pants to necessarily wear, etc.. but what happens amid COVID19 when you now have a new coworker also known to you as your partner or spouse? Here are some tips to succeed at working from home with your spouse or partner:

 

 1. Arrange separate workspaces, preferably on different levels or areas of your home.

If you work for different companies and you don’t rely on each other’s work, prepare individual home offices in various areas of your home. This separation will ensure that you each have defined areas to concentrate on work.  

 

 2. Create individual office hours and respect them.

Decide what your joint workday/hours are and stick to them. The fewer interruptions you both have, the more likely you are to finish your workday on time. Should you both be juggling home, work, and children, consider interchanging your work hours, so there’s more coverage for chores and child care.

 

3. Avoid disturbing each other with non-work issues.

Just like you wouldn’t call your partner for every little thing during a workday, consider separating or discussing personal matters at only an established portion of the day. This habit will allow each of you to make the essential time for giving the other their devoted attention to any personal or non-work discussion without taking too much time out of the workday.

 

4. Focus on the upsides

Probably a weird thing to say, especially in this climate, but once you get into this new groove, there a couple of positive you can focus on. This new schedule is a unique opportunity to spend time with your partner or kids in a way you don’t usually get to do. It can also be quite fascinating to see your partner work, which is a side of them you probably don’t get to see.

 

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An Open Letter to Our Small Business Community

small business

As we navigate the effects of business in our community, we wanted to share the following resources for you to peruse for you and your small business.

Governor Ron DeSantis recently issued Executive Order Number 20-91 “Essential Services and Activities During COVID-19 Emergency)”.  Here is a link to a copy of the Governor’s Executive Order.

The City of Ormond has provided information below related to available programs to businesses affected by COVID-19, in particular, the State’s Bridge Loan Program and the recently approved federal program Paycheck Protection Program.

Florida Small Business Emergency Bridge Loan Program

The Bridge Loan Program is available to small business owners located in Florida that are experiencing economic damage as a result of the COVID-19. These short-term, interest-free working capital loans are intended to “bridge the gap” between the time a major catastrophe hits and when a business has secured longer-term recovery resources.

Please visit: http://floridajobs.org/rebuildflorida/businessrecovery

Small Business Paycheck Protection Program

What: The Paycheck Protection Program provides small businesses with funds to pay up to 8 weeks of payroll costs including benefits. Funds can also be used to pay interest on mortgages, rent, and utilities.

How: You can apply through any existing SBA 7(a) lender or through any federally insured depository institution, federally insured credit union, and farm credit system institution that is participating. Please consult with your local lender as to whether it is participating.

Additional Resources:

  1. Small Business Paycheck Protection Program Overview
  2. PPP Information Sheet for Lenders
  3. PPP Information Sheet for Borrowers

Please visit:  SBA Paycheck Protection Program web page.

SBA Economic Disaster Injury Loan & Loan Advance

In response to the Coronavirus (COVID-19) pandemic, small business owners in all U.S. states, Washington D.C., and territories are eligible to apply for an Economic Injury Disaster Loan advance of up to $10,000.

The SBA’s Economic Injury Disaster Loan program provides small businesses with working capital loans of up to $2 million that can provide vital economic support to small businesses to help overcome the temporary loss of revenue they are experiencing. The loan advance will provide economic relief to businesses that are currently experiencing a temporary loss of revenue. Funds will be made available within three days of a successful application, and this loan advance will not have to be repaid.

To apply for a COVID-19 Economic Injury Disaster Loan, click here.

Manufacturing

If you are a manufacturer or support the manufacturing industry please check-in with the resources with Florida Makes and the Volusia Manufacturers Association.

Additional Resources

Small Business Development Center at Daytona State College is available to assist with filing SBA Loans and Florida Disaster Loans. Please visit their website and request a consultation: https://www.daytonastate.edu/sbdc/ 

SCORE Volusia/Flagler — Score has information on available resources to businesses which can be acessed here. You can connect with the local chapter through this link.

 Ormond Beach Chamber of Commerce — Please visit the Chamber’s web page for updates and new campaigns to support the business community.

 City of Ormond Beach COVID-19 updates page: https://stories.opengov.com/ormondbeachfl/published/igYzbHQ6E

City of Daytona Beach COVID-19 updates https://www.daytonabeach.com/covid-19-coronavirus-update/

Daytona Beach Regional Chamber of Commerce Business updates https://www.daytonachamber.com/COVID-19-Member-Updates-6-17849.html

City of Port Orange COVID-19 Information Page https://www.port-orange.org/812/COVID-19-Information-Page

Southeast Chamber of Commerce COVID-19 Information Page https://www.sevchamber.com/

 

 

 

Office Supplies Typically Provided to Remote Workers

What Office Supplies Employers Typically Provide to Remote Workers

If you’re curious about remote work, or ready to start a new remote job very soon, you may wonder about your office supplies. When you work in a traditional office space, your computer and all your supplies are typically provided to you right from the start. When you work from home, it can vary from employer to employer how your office equipment is supplied.

To help you out, we’re going over four of the most common office supplies typically provided to remote workers.

Allowance

Providing an allowance for technology is one option for remote worker office supplies. They allow employees a certain amount of money per quarter or per year to spend on whatever technology and equipment they may need to work remotely (think computers, wireless keyboards, and mice, computer chargers, printers, laptop stands, office chairs, monitors, etc.). Employees typically purchase the items themselves and submit receipts to their company for reimbursement.

BYOD

BYOD stands for Bring Your Own Device. In this situation, employees do just that—they use their own computers and supplies for work. The benefit of this option is also that employees can use whatever devices they are most comfortable with, eliminating any learning curve if they’re familiar with PC, but the company wants them to use a Mac, for example.

Computer Only

Some employers supply just a computer to remote employees. In this situation, the computer is typically company property and has to be returned when an employee leaves the company. Sometimes companies have specific software programs that employees need to use, and having everyone on the same computer operating system can help. If employees need to access a company Intranet, it can be easier for the IT department to set this up on a company computer. Or perhaps the employer wants to have time tracking software installed on the computer as well.

A Complete Office

Some companies will provide everything a remote employee needs. They may send a computer, smartphone, printer, and more, depending on the needs of the job. This option usually helps companies feel secure knowing their remote worker has everything they need in their home office to perform the duties of their job successfully. Just like the previous scenario, this allows companies to install any required software on employee computers as well, ensuring employees are set up correctly from day one.

If you’re beginning your remote work journey, be sure you know the requirements of your employer. The interview process is a great time to ask how your potential company handles remote worker office supplies. That way, you’ll be ready and prepared to be a star employee from the start.

 

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10 REASONS TO USE A SHARED OFFICE SPACE

Shared Office Space

Shared office space is a perfect alternative to working from home or at your own office. This type of workplace offers many perks and an environment full of hardworking and dedicated professionals across all industries. The decision to work alongside strangers can be intimidating but so rewarding.

Below are ten reasons why you should work from a shared office space.

Find Meaning

A person’s work identity becomes stronger when people doing all types and kinds of work are around them. A work facade is no longer needed, due to the lack of competition in a traditional office. Shared office spaces are created to have a sense of community, collaboration, learning, and sustainability.

Perks with a Shared Office Space

Not only do shared office spaces provide a place to work, but they also offer many perks. These include anything from food services, conference rooms, and many more amenities.

More Job Control & Flexibility

Let’s say today you want to work during the day, but tomorrow during the night. At a shared office space, you enjoy this power and flexibility. As a professional, you decide when and where you work. Because memberships at desk chair are month-to-month, you decide if you want to work at a desk or in a private suite. Work Webb has lots of options to choose from.

More Sense of Community, Less sense of Loneliness

Working from home sometimes creates a sense of isolation. Shared office spaces end this feeling of disconnection. During the day, you work alongside an entire room of other coworkers, and even though the place is full of people, you chose when and how to interact with other members.

Networking Opportunities

Having a shared space and creating a sense of community is another reason why people chose shared office spaces. Officing in this type of environment lets you surround yourself with goal-oriented and high-achieving professionals. Having so many professionals in one room means your networking opportunities are endless. You never know who you will meet to help you move your business forward.

Central Location for Clients

Client meetings just became stress-free because members have a central location. Outside your door, a variety of options for transportation, restaurants, and shopping beckon.

Increase in Productivity

Everyone loves their sleep, so it can be a real challenge to get out of bed some mornings. The social atmosphere of a shared office environment encourages you to crawl out of bed in the morning and get into work. Using a temp office space can increase productivity by decreasing at-home distractions and being surrounded by committed professionals each day is a great motivator.

Cost-Efficient

Office space on a per-square-foot basis can sometimes be crazy expensive. Officing at a shared office space is not only affordable; it also offers the flexibility to grow with your business without having to sink money into lease-breaking fees.

Learn something new

A shared office space gives you the chance to be working across the desk from someone with a completely different skill set than yours. You may even catch yourself working in a new mindset as well. Inspiration from coworkers can help break through the roadblocks and that project you have been working on for months is solved, just like that!

Happiness!

Working at a shared office space, like Work Webb, you surround yourself with motivated and enthusiastic professionals like yourself. You have the opportunity to socialize, enjoy all of the amenities, and work the way you live. The shared office space atmosphere can boost morale and passion, which results in a more cheerful workday!

 

 

Staying Motivated When You Work Remotely

staying motivated when you work remotely

When you start working in conditions where pants and time clocks are optional, it is hard to stay motivated. There is no one looking over your shoulder and trailing off and going down a rabbit hole of Instagram feeds can happen in a matter of minutes. Although this is the actual joy of being self-employed (or a fortunate remote employee)-having no structure in place can be defeated as far as production is concerned.

Here are some tips to help stay focused on your work tasks at hand:

Get Up

Wake up early and “get to work” on time. You may be able to see your “office” from your bedroom, but you still need to make that transition. Make a point to be on time for “the man” which is you! Not being on time for yourself is a bad habit, and it is hard to take yourself and your work seriously. Routine is your best friend. At the same time, if you run on more cylinders in the afternoon-late evening, adjust your day overall accordingly. In both cases, consistency is vital.

Get Dressed

At some point, working from home in your pajamas will lose its luster not to mention that it is terribly demotivating. Take a shower,  brush your teeth, and start your day clean, fresh, and ready to go. You don’t have to put on your Sunday best, but wear something comfortable and functional that is uniform to YOU.

Get out of the house

While it’s good to stay focused, you are also allowed to take a break. You’re not under house arrest, and this isn’t a prison of your own making. You can and should leave those four walls for your own piece of mind.

Work from home but still crave an office like atmosphere? Consider Work Webb: we offer shared professional office solutions in Daytona Beach, and Melbourne, including virtual, part-time, and full-time shared or private office space.

 

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What is Emotional Culture?

What is Emotional Culture?

Whether you work together with your staff at the same location, have multiple offices across the country or have the ability to work solo from a remote location, creating the culture that enables your team to perform at its highest may not be as easy as just hiring good quality employees.

Emotional Culture is a lesser known piece of today’s work culture, and it is getting more attention these days. Emotional Culture is defined as the culture centered around the effective values of an organization—i.e., feelings, moods, and attitudes—in contrast to the intellectual values that typically make up the traditional corporate culture.

Although technology may be able to cross physical and time-based gaps, the cultural and social gaps — differences in social habits and communication styles — are problems that have yet to be solved.  If not addressed, these gaps open can pose significant performance issues for teams.

When working virtually, ways to be a communicative team member is an even harder nut to crack. Teams must make a point not only to be clear about how they will interact with one another and shift modes when needed but also address the role that their desired mode(s) of communication with each player as this will play in facilitating their way of working.

When working remotely, you aren’t at the luxury of popping in to your coworkers office, or having the insight as to whether “now is a good time”…keeping your status or schedule on your shared calendar (and messaging platform) updated is an easy way to let people easily see when it is OK to break in and “say hello”. We should make space for these moments, because if we were in an office, we would likely be spending 8 percent of our time socializing, according to a workplace study by Gensler (pdf).

If an effort is made to develop empathy among team members, experience random moments of connection, this will build the discipline that is necessary to a successful team.

The Best of Both Worlds: Shared Office Solutions

People around the world are becoming increasingly entrepreneurial and embracing alternative forms of employment. In fact, according to a report by software company Intuit, “In the U.S. alone, contingent workers will exceed 40 percent of the workforce by 2020.” If you are self-employed, an entrepreneur or have the great opportunity to work for a company remotely, it has a lot of benefits. Aside from the obvious perk of making your own schedule and choosing whether a shower is actually on the agenda…there are also some unexpected benefits like no commute, no traffic, and no office politics.

While this is, for the most part, a dream situation, sometimes working strictly from home isn’t all it is cracked up to be. For one, it is super hard to focus when distractions of what also needs to be done (laundry, dishes, etc.) is all around…and sometimes working by yourself within the same four walls day in and day out stifles all creativity and motivation.

An easy answer to have the best of both worlds is the benefits of having a shared office solution! Imagine being super focused and energetic around like-minded people in a professional office setting! You would be surprised how engaging this atmosphere can be and joining a like-minded community will push you to success by surrounding yourself with other sharp minds.

Located on the third floor of the historic Kress building on Beach Street in Daytona Beach, Work Webb provides work-spaces to many clients in need of affordable, personalized office space solutions. Choices include anything from 24/7 access, to a single day pass for telecommuting or short-term clients needing virtual or remote office space. Enjoy modern, clean, beautifully furnished private, semi-private or shared office space–available for rent in a variety of options. Click here for more information!

More from Work Webb: Instagram – Twitter – Facebook – The Water Cooler

Questions to Ask Before Choosing a Co-Working Space

If you work from home, you are aware of the lonely feelings that can overcome the home office employee.  The coffee shop may seem a great way to get out of the house, but there is another option that can offer you more than just a different view. Co-working spaces usually charge a daily, weekly, or monthly fee for workspaces and amenities and finding the right one for you and your business can be a challenge.

To make sure you choose the right one, ask yourself these questions while shopping for a co-working space to suit your needs:

  1. Can I Visit? – Just like any office environment, each has their own vibe, and you need to make sure you find the right one for you and your business. Visit the space before you commit to it, and if they do not allow visits – cross them off your list.
  2. Who are the current tenants? – If you are looking for a space that has tenants that can help you in your business and career you need to see the tenant list to pick the right place.
  3. Is there a Trial period? – Ask if you can work in the space for a day to see if it fits your needs. If you need quiet time to work, you want to make sure the area you choose can accommodate your needs.
  4. What Amenities are offered? Most spaces provide Wi-Fi, kitchens, snacks, etc. Ask what the office offers and be honest with yourself if paying for your own coffee will eventually drive you nuts.
  5. What are the working hours? This is an essential question to ask, if not the most important. If you do not hold regular 8 – 5 hours, you need to know what type of access you will have to this space. If it does not fit your needs, the area is not for you.
  6. How Long Is the Commute? You are used to working from home and let’s face it the commute from the kitchen to your office is a short one. Before you commit to a co-working space, make sure the drive from your home to the office is not one you will come to despise.
  7. How long is the contract? Find out how flexible this contract is for the space you are considering. Most co-working spaces offer lots of options. Make sure they have an option to fit your needs.
  8. How much space do you need? Depending on how long you have worked from home, alone, being right next to someone might be a bit much for you to be productive. Be honest with yourself about the type of space you need to stay productive and make sure the co-working space you choose has an option to fit this need.

Work Webb is a co-working or shared office solution located in Historic Downtown Daytona Beach, Florida and has lots of options to choose from for its tenants.  If you live in the area and are considering utilizing a shared office solution, call us for a tour and feel free to ask all the questions you need.  We like our tenants happy.

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What Our Clients Say

Matt G

Been renting and using space for years.  Extremely professional with a great working environment. Phenomenal location for client engagement and meetings.  Look to be there for many years to come, couldn’t ask for a better location and overall setting.

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Daytona Beach

140 South Beach Street . Suite 310 . Daytona Beach, FL 32114

Phone: (386) 506-8022 . Fax: (866) 365-7793 . E-mail: scheduling@workwebb.net

Melbourne

1002 East New Haven Avenue . Above Hell ‘n Blazes Brewery . Melbourne, FL 32901

Phone: (321) 405-1083 . E-mail: schedulingmlb@workwebb.net

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