Office Manners When Working in a Shared Office Solution
If you are renting space in an open office or a shared office solution, it may be complicated to maintain a lot of privacy. Also, renting space in a big office, full of people can be incredibly distracting, mainly, if the other tenants are not respectful of the environment around them and cause distractions by their behavior. When working in a shared office solution, it is essential to realize the following so as not to be a distraction to others:
Voice Volume
Loud Phone Conversations can be distracting to others in the office.
In your traditional office environment, you may have your office where you can put your feet up and be as loud as you want while on the phone. But when utilizing a shared office, you must adapt
your volume level to limit distractions and be mindful that others are occupying the same office space as you.
Music
Other tenants may not like to work listening to your playlist. Bring headphones, so you do not disturb anyone.
If you need music to be productive while working in a temp office solution, bring headphones. The odds that an entire room full of strangers will like your music selections are slim to none.
Also, if there is music played by another tenant, and it is distracting, professionally ask them to turn it down.
Refrigerator Rules
Do not assume items in the fridge are fair game. Please, do not be that person. If you want to assume, assume nothing will be provided and bring your drinks and snacks.
Perfumes
A shared office solution is a temporary office, and your co-workers are people you do not know. If you like to massively spray on the perfume or cologne (not judging here, just trying to help), please hold when working in a co-working space. You may just be working near someone that has an allergy to perfumes.
Chit-chat
Getting to know your new co-workers is excellent but can become an annoyance if it goes on longer than needed and keeps your new found friend from getting back to work.
Be nice, but do not engage in excessive chit-chat, so you are not a distraction to others.
You may be on vacation and using the office temporarily, but to others, this co-working space may be their central office and have a regular full business day ahead of them.
A Shared Office Solution can help you stay productive while traveling for business or vacation.If you are considering moving your business to a shared office solution, or you frequent a temp office while you travel, keep these tips in mind, so you do not annoy others in the office. Traveling to or live in the Daytona Beach area and need a shared office solution, call us and schedule a tour to see what we have to offer.
Make a Shared Office Solution Part of your Emergency Plan
When Hurricanes happen here in Florida small local business take a hit. According to the Federal Emergency Management Agency (FEMA), almost 40 percent of small businesses never reopen their doors after a disaster. Recent data from a CNBC/SurveyMonkey Small Business Survey also shows that most small business owners don’t spend too much time thinking about the environment as a critical factor. Many small businesses do not have an emergency plan, and a storm like Irma closes their doors. Remote workers need a plan as well. Remote workers take a hit when Mother Nature shows her power resulting in disruptive downtime in business. Finding a shared office solution before you need one can make the financial difference as a remote worker. Here are some examples of when knowing the local shared office solution can help in times of natural disasters.
Hurricanes
This hurricane season has hit hard this year and exposed many businesses that were unprepared for this scenario. If you travel to a hurricane-prone area, do some research ahead of time to see what shared office solutions are available when you may need them. A hurricane has an extensive reach of disruption. You may be stranded for an undetermined amount of time if you travel to a hurricane-prone area for business. If you live in Florida and travel for your profession, you may not be able to home, and a shared office will be needed. Also, if you go to an area hit by a hurricane, you may be stuck until the airports and roads are safe. If you can find a temporary office that has power, you can utilize this space until you get the all clear.
Flooding
Working from home is great until your home is flooding from a storm. Floods happen without a hurricane sometimes and having A temp office that escaped the flooding will help lower the stress of having to worry about meeting business deadlines on top of the stresses caused by the flood.
No Electricity
After a storm, it takes weeks to get electricity back to the community. Remote workers can’t work without power. Researching before you need them will give you a list of businesses you can call to see if they have electricity after a storm hits.
A shared office is not the only place remote workers can go to work after a natural disaster, but it is an ideal setting. Going to a coffee shop will not have a printer or provide the privacy you may need to conduct business. If you can find a shared office solution in the cities you travel to or live in before you need them, you will have a great emergency plan. If you live locally in Daytona Beach, Florida, and have never seen the office of Work Webb, call us for a tour. We would like to be a part of your emergency plan.
Challenges of Working from Home in the Summer
Working from Home in the Summer
It’s summer and the kids are out of school. Working from home during the summer can present a challenge. If this is your first summer working from home, you may not know what to expect for the next three months. Let me enlighten you on what I have heard from clients that I only see here at Work Webb during the summer months.
Interruptions Are Constant
Older children that handled being home alone while you worked in a traditional office last summer will completely regress to needy toddlers now that you are working from home. They will not be able to find anything, do anything without asking you for help. Why you ask? Because they know you are there to help them and answer their questions. You will stop work to find the TV remote, Play Station controller and any number of meaningless tasks your children just can’t seem to do without you.
Family Visits
Now that you no longer have a traditional job, your extended family may think they can come to visit for extended stays. Honestly, if they catch you off guard you may not have a quick answer as to why they can’t come for a visit. Then you are stuck with family coming especially if you live in a desired area like Florida. Your office may be lost to your teenage nephew that likes to sleep the morning away and – POOF – there goes your productivity. In addition, if you are a good host, your in-laws might expect home cooked meals every night because after all you are home. Don’t’ forget since you are home, odds are you still do laundry, etc., so these tasks just doubled for you. All that does is eat up precious hours that should be used to get your work done.
Parental Guilt
Since you ARE working from home and this is your first summer with the kids, you might feel compelled to be the super parent. Trips to bowling alley, movies or to the beach may eat up your daylight hours which means you will burn the midnight oil or get up with the birds to get your work completed. In short – you will work twice as hard the next few months. Trust me.
Taxi Services
A common complaint I hear from my summer clients is they become a taxi service for the children and their children’s friends. After all you are home – and your children will volunteer your services without asking. Your productivity and gas tank will bottom out fast.
Avoid these pitfalls of summer by finding a shared office solution near you. If you are close to the Daytona Beach or Melbourne, Florida area, visit Work Webb’s website to see what we can offer you besides a quiet place to work.
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Updated: 3/29/21
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